Job Description

Alpha Trust

Norman Way, Colchester, Essex, CO3 3US. Tel: 01206 576973

Assistant Finance Officer

25 hours per week, Monday to Friday - 09.00 to 14.00

Term time only plus non-pupil days and 10 days summer holiday working - 41 weeks per year

Required: November 2025

Scale 3 Point 5-6

Actual Salary - 15,549 - 15,795 (25,583 - 25,989 FTE)

Closing Date: Friday 17 October 2025. Interviews will take place for suitable candidates on receipt of application

Alpha Trust are seeking to employ an Assistant Finance Officer at Colchester County High School for Girls. Experience is preferred but training will be provided for a suitable candidate.

They will be a committed team player with strong communication and interpersonal skills. Experience of working within a finance setting in a school environment would be a distinct advantage. Duties will include providing day to day financial assistance and support to the school.

Alpha Trust and Colchester County High School for Girls is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful applicant will be required to undertake an enhanced criminal record check by the DBS.

Download an application pack from www.cchsg.com or email recruitment@cchsg.com. All applications must be submitted on the support staff application form and accompanied by a covering letter, addressed to the Executive Principal.

To effectively and properly administer the school accounts which includes placing orders, processing deliveries, recording and issuing receipts etc.

Liaise with suppliers, chasing outstanding goods, invoices etc

Liaise with suppliers to effectively resolve issues regarding faulty good/supplies etc

To assist staff and students with their enquiries and deal with routine telephone calls

To assist with booking in deliveries and delivery of associated orders daily.

Enter the Goods Received Notes on the school's financial system PSF

Address outstanding GRNs

Prepare supplier invoices with POIN and GRN numbers or obtain approval for non-orders (CCHSG).

To set up and monitor payment items on ParentPay.

Regularly advise CCHSG trip organiser regarding payments received/outstanding.

Liaise with parents to recover any overdue items as required.

Effectively deal with student and staff ParentPay queries.

Issue monthly capitation budget reports to relevant budget holders, replying to staff queries as appropriate.

Request meter readings for schoolhouse gas, electricity and water (via Every Issue) around the 2oth of each month; upload readings online by the 26th of the month to ensure accurate billing.

Arrange for full shredding bags to be collected and request empty bags and ties (via Every Issue).

Raise order request for shredding collections as required and coordinate with supplier (Shred4Security) - checking current minimum.

Archive documents for CCHSG as required.

Annually review whole school archiving in the container, transferring items for disposal to shredding bags, salvaging files where possible; dispose of broken files/boxes in the skip.

To undertake tasks relating to the post as directed by the Executive Principal

The duties above are neither exclusive nor exhaustive and the post holder may be required by their line manager to carry out appropriate duties within the context of the job, skills and grade.

To participate in the performance and development review process, taking personal responsibility for identification of learning, development and training opportunities in discussion with line manager.

To comply with individual responsibilities, in accordance with the role, for health & safety in the workplace

Ensure that all duties and services provided are in accordance with the School's Equal Opportunities Policy

The Trust Board is committed to safeguarding and promoting the welfare of children and young people and expects allstaff and volunteers to share in this commitment

To follow all policies and procedures of Alpha Trust and CCHSG

The duties above are neither exclusive nor exhaustive and the post holder may be required by the Headteacher to carry out appropriate duties within the context of the job, skills and grade

Job Types: Part-time, Permanent

Pay: 15,549.00-15,795.00 per year

Expected hours: 25 per week

Benefits:

Company pension
Work Location: In person