Job Description

Details

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Reference number

437778

Salary

29,613 - 30,266
per annum, pro rata (plus MPS to bring min salary up to 32,578)
A Civil Service Pension with an employer contribution of 28.97%
GBP

Job grade

Administrative Officer

Contract type

Permanent

Type of role

Science

Other

Working pattern

Full-time

Number of jobs available

2

Contents

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Location About the job Benefits Things you need to know Apply and further information

Location

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Colindale (Scientific Campus)

About the job

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Job summary

We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.


UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.


The Antimicrobial Resistance and Healthcare Associated Infections (AMRHAI) Reference Unit within BRD is the national reference laboratory for investigation of antibiotic resistance in, and characterization of, healthcare associated and sexually transmitted bacterial pathogens. AMRHAI undertakes surveillance of resistance, advises on outbreak investigation, antimicrobial agents that may be appropriate for therapy, and on any public health risk. It is also the national reference laboratory for pathogens from patients with cystic fibrosis (CF). In addition, we provide specialist identification services for 'unknowns', which includes atypical, difficult to isolate or emerging bacterial pathogens detected in culture-negative clinical samples and for isolates with no national reference facility.


This post is positioned within the Specialised Microbiology and Laboratories Directorate (Colindale site), working within the Antimicrobial Resistance and Healthcare Associated Infections (AMRHAI) Reference Unit. The post-holder will work within all sections of AMRHAI unit, contributing to the provision of reference services.

Job description

The post-holder will be required to participate in the provision a national reference service that meets agreed Quality standards for determination of antimicrobial susceptibility testing and detection of resistance mechanisms.

To undertake basic microbiology and molecular laboratory duties under supervision guided by standard operating procedures, protocols or systems of work based on training provided, and taking into account the operational requirements of the laboratory. To undertake and assist in cross unit wide Maldi-TOF rota for the identification of a range of bacterial pathogens for AMRHAI To undertake and assist in cross departmental DNA extraction rota in preparation for whole genome sequencing of a range of bacterial pathogens for national Reference Service provision Assist in providing an efficient, effective and timely reference and surveillance functions To be able to use the LIMS and perform general laboratory duties and to complement other members of the team. To seek further development for which training will be given To assist with maintaining quality and safety systems.
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Detailed job description and main responsibilities

To work as part of a multidisciplinary team within the Department and contribute to the provision of a reference service for microbiological samples Work independently or as part of a team to undertake routine preparation and examination of a variety of samples Able to work on own initiative, prioritising work, within defined policies and procedures to set timescales Have a flexible/adaptable approach to their work in order to meet various deadlines Demonstrate office systems and department requirements to new starters Inputting into, monitoring and printing reports from computerised systems To carry out other appropriate delegated duties as required To assist in the general running and maintenance of the laboratory. This is to be done in accordance with UKHSA and MS policies and procedures.

Laboratory

To monitor equipment, notifying senior staff where there are discrepancies To perform laboratory testing, including molecular techniques (such as NA extraction and PCR), serological techniques and microbiological techniques following appropriate training and competency assessment.

Technical/Scientific/Reference Services & Research and Development

AOs will need to use their initiative to find solutions in relevant guidelines AOs will refer to senior grades any problems which are outside established practice and precedent To organise and maintain an inventory for maintenance of stocks and solutions General preparation work including the ordering of consumables To be responsible for the reading of less complex test results and entry of results onto the LIMS, live system where no interpretation of results is required Ensure rooms are kept clean, tidy and well stocked and that equipment is monitored and maintained Ensure discard waste is managed in a timely manner and stored & disposed of safely in accordance with SOPs, and agreed safety standards To answer the telephone and deal with enquiries as appropriate Use of various manual and automated nucleic acid extraction protocols Use of techniques such as real-time PCR, DNA visualisation, DNA purification, DNA sequencing and quantification methods To process specimens, run controls and IQC samples according to given protocols as required following training To support the implementation of new methods and technologies into the laboratory, in order to maximise quality and efficiency of testing.

Reception and clerical duties

Take responsibility for maintenance/acquisition of stock in order to ensure adequate service provision and continuity To receive specimens, unpack sample track and process requests in a timely manner, and in accordance with health and safety procedures Enter details on LIMS / computer To receive deliveries and move them to appropriate location for storage

Archiving duties

To create and maintain physical and electronic archives To dispose of samples safely as necessary, and in accordance with documented procedure

Quality and Safety

In collaboration with the Laboratory Quality and Safety Team, to:

Contribute to the care, maintenance and security of laboratory premises and equipment in order to ensure efficient and safe operation In collaboration with the technical manager to: Ensure efficient running and contribute to routine maintenance of all equipment, which will include high cost, complex equipment requiring calibration; ensuring regular maintenance is carried out following adequate training and competency assessment. Take every opportunity to suggest quality and safety improvement

In collaboration with the Quality Assurance Manager and Technical Manager:

Maintain a high standard of work, and to contribute to developing the service of the laboratory so that service delivery is safe, effective and economical and follows best practice Follow standard operating procedures and protocols Contribute to internal and external quality assurance programmes Ensure compliance with CPA, ISO 15189 and other accreditation and certification standards as appropriat

In collaboration with the Technical Lead and Laboratory Safety Officer and complying with safety policies and procedures:

Ensure that health and safety are afforded priority and to demonstrate commitment to health, safety and welfare of self, staff and visitors Ensure attendance of self and managed staff on safety training courses as required in the UKHSA Health and Safety Training Policy and other safety policies as appropriate. Report risks that cannot be controlled to the Technical Lead Laboratory Manager Notify accidents, near misses, dangerous situations and shortcomings in health and safety via the appropriate management structure Ensure all quality procedures are followed and adhered to within the laboratory, and highlight to the senior staff or Lead Quality Manager any non-compliances as required

IT Infrastructure

Use databases and software packages including Excel, Word and PowerPoint. Enter results onto the Laboratory Information Management System (LIMS)

Training and personal development

You should pursue a program of continuous professional development in accordance with any relevant professional registration or statutory requirements, while maintaining appropriate awareness of service provider requirements. Undertake Mandatory Training relevant and within the scope of the UKHSA Policies and Training requirement.

Person specification

Essential Criteria

Good standard of general education including GCSE (or equivalent qualification) in English, Maths and Science or significant equivalent previous proven experience

Experience of working in a laboratory including using Pre-Analytical techniques applicable to Bacterial, Serological or Molecular methods

Knowledge and understanding of laboratory safety requirements and procedures Previous experience of working in a laboratory environment using computerised data systems Clear communicator with good writing, data entry and telephone skills ensuring accuracy Ability to work effectively as part of a team Able to work on own initiative, organising and prioritising own workload to set deadlines Able to follow standard operating procedures Understanding of and commitment to equality of opportunity and good working relationships Able to deal with problems in a calm and efficient manner An ability to maintain confidentiality and trust Able to lift and move racks, push trolleys and be able to use step stools or step ladders safely Good time keeping Able to follow instructions - written and oral Well-developed physical skills, especially in the manipulation of pipettes and other laboratory equipment. Also must be adept and precise when handling samples Adaptable and willing to have a flexible approach to work

Desirable Criteria

Experience or Knowledge of antimicrobial resistance Experience of working in a health care environment Working knowledge of Microsoft Office including Word and Excel Knowledge of NHS issues Understanding of Data Protection legislation

Benefits

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Alongside your salary of 29,613, UK Health Security Agency contributes 8,578 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97%

Things you need to know

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Selection process details

This vacancy will be assessed using a competency-based framework.

Stage 1: Application & Sift

Competency-based


You will be required to complete an application form. You will be assessed on the listed 16 essential criteria, and this will be in the form of a:

Application form ('Employer/ Activity history' section on the application) 500 word supporting statement.

This should outline how your skills, experience and knowledge provide evidence of your suitability for the role, with reference to the essential criteria.


The Application form and supporting statement will be marked together.


Longlisting: In the event of a large number of applications we may longlist into 3 piles of:

Meets all essential criteria Meets some essential criteria Meets no essential criteria

The pile 'meets all essential criteria' will proceed to shortlisting.


Shortlisting: In the event of a large number of applications we may conduct an initial sift on first two criteria (in bold above).


Desirable criteria may be used in the event of a large number of applications/large amount of successful candidates. If you are successful at this stage, you will progress to interview & assessment.


Healthjobs UK has a word limit of 1500, but your supporting statement

must be no more than 500 words.

Feedback will not be provided at this stage.

Stage 2: Interview

Competency based


You will be invited to a single face to face interview.


Knowledge, experience, skills & abilities will be tested at interview.


Interview dates to be confirmed.


Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Selection Process

Please note you will not be able to upload your CV. You must complete the application form in as much detail as possible. Please do not email us your CV.

Location

This role is based at Colindale. Please note hybrid working is not available for this role.

Security Clearance Level Requirement

This role is being offered as office/lab based at our Scientific Campus in Colindale. If based at one of our scientific campuses, you will be required to have a Counter Terrorism Check security vetting check as a minimum. For meaningful National Security Vetting checks to be carried out individuals need to have lived in the UK for a sufficient period of time. You should normally have been resident in the United Kingdom for the last 3 years as the role requires Counter Terrorism Check (CTC) clearance. In exceptional circumstances UK residency less than the outlined periods may not necessarily bar you from gaining national security vetting and applicants should contact the Vacancy Holder/Recruiting Manager listed in the advert for further advice.

Eligibility Criteria

External: Open to all external applicants (anyone) from outside the Civil Service (including internal applicants).

Face to Face Interviews

In exceptional circumstances, we may be able to offer a remote interview.

Salary Information

If you are successful at interview, and are moving from another government department, NHS, or Local Authority, the relevant starting salary principles for level transfers or promotions will apply. Otherwise, roles are offered at the pay scale minimum for the grade, but in exceptional circumstances there may be flexibility if you are able to demonstrate you are already in receipt of an existing, higher salary. Pay increases are through the relevant annual pay award for the role and terms.

Future location

UKHSA is investing in a new state-of-the-art National Biosecurity Centre in Harlow, Essex, which will eventually bring together teams currently based at Canary Wharf, Colindale and Porton Down. For more details, please see: Huge biosecurity centre investment to boost pandemic protection - GOV.UK.


The new facilities will start becoming operational in the mid-2030s, with full completion by 2038. Staff will move in phases as facilities become available. If you're appointed to a role currently based at Canary Wharf, Colindale or Porton Down, please note that we'll continue investing in these sites for the next decade. As we get closer to the transition, we'll provide full information about relocation support available to staff.

Reasonable Adjustments

The Civil Service is committed to making sure that our selection methods are fair to everyone. To help you during the recruitment process, we will consider any reasonable adjustments that could help you. An adjustment is a change to the recruitment process or an adjustment at work. This is separate to the Disability Confident Scheme. If you need an adjustment to be made at any point during the recruitment process you should contact the recruitment team in confidence as soon as possible to discuss your needs.


You can find out more information about reasonable adjustments across the Civil Service here: https://www.civil-service-careers.gov.uk/reasonable-adjustments/

International Police check

If you have spent more than 6 months abroad over the last 3 years you may need an International Police Check. This would not necessarily have to be in a single block, and it could be time accrued over that period.

Artificial Intelligence (AI)

Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use. Link below: Artificial intelligence and recruitment , Civil Service Careers

Internal Fraud check

If successful for this role as one aspect of pre-employment screening, applicant's personal details - name, national insurance number and date of birth - will be checked against the Cabinet Office Internal Fraud Hub and anyone included on the database will be refused employment unless they can show exceptional circumstances. Currently this is only for External candidates to the Civil Service.

Careers website

Please visit our careers site for more information https://gov.uk/ukhsa/careers



Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check .



See our vetting charter .
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:


UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.



We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

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The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

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Job contact :

Name : Lisa Tweedie Email : lisa.tweedie@ukhsa.gov.uk
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Recruitment team

Email : recruitment@ukhsa.gov.uk

Further information

The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission's Recruitment Principles.




If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact UKHSA Public Accountability Unit via email: Complaints@ukhsa.gov.uk




If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website: https://civilservicecommission.independent.gov.uk


http://www.healthjobsuk.com/vacancy/7614803