Job Description

Details

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Reference number

402992
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Salary

31,997 - 39,076
Per annum, Per rata
A Civil Service Pension with an employer contribution of 28.97%
GBP
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Job grade

Higher Executive Officer###

Contract type

Permanent###

Type of role

Library###

Working pattern

Flexible working, Full-time, Job share, Part-time###

Number of jobs available

1

Contents

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Location About the job Benefits Things you need to know Apply and further information

Location

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Porton

About the job

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Job summary

You will be working within the Research, Evidence and Knowledge Division in the Chief Scientific Officer Group's Scientific Strategy and Evidence Directorate. The division consists of two teams providing support to all UKHSA groups: Knowledge and Library Services (KLS) and the Research Support and Governance Office (RSGO).


Our main function as a division is to co-ordinate knowledge, evidence, research and research-related activities across UKHSA and with external partners and the wider public health research system nationally and internationally. We provide significant leadership, working especially with academic partners, to ensure that UKHSA research-based outputs, e.g. evidence reviews or other publications are of the highest quality. A significant focus is on the development and application of skills, capacity and resources to enhance how UKHSA and public health system partners deal with all sources of public health knowledge and evidence.


The purpose of the role is to contribute to the delivery of UKHSA's Knowledge and Library Services (KLS) in support of UKHSA staff and wider user groups. The role is part of the KLS Operational Team, consisting of a range of specialist roles working collaboratively to lead on the provision of comprehensive, high quality digital and site-based library services and resources to meet the needs of our users. The Assistant Librarian role has specific responsibility to contribute to the provision of library services at UKHSA site libraries.

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Working for your organisation

We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.


UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.

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Job description

Support collection development and acquisitions, including responsibility for the selection, retention and removal of journals, monographs and reports, and developing other KLS content to ensure that UKHSA collections meet user requirements. Undertake cataloguing, classification and data entry of new collections, evidence content, and signposting of external resources in the UKHSA Library Management System where appropriate, including responsibility for specific topics and resource types. Daily management of physical stock, and integration of new and transferred stock into the UKHSA collections, including leading on implementing marketing and promotion to specific user groups. This will include planning and delivering exhibitions, marketing materials, and other selected dissemination of information. Assist with the management and maintenance of the Library Management System, including data entry, reports, and library administration, managing loans and renewals, and the collection and maintenance of usage statistics relating to daily library activity. Support access to appropriate electronic resources, liaising with service providers when necessary, including the Systems Librarian or IT for internal issues. Deliver KLS enquiry services to all users through the enquiry management system, telephone, email and in person, to help facilitate access to the best available evidence in line with KLS quality standards. Ensure UKHSA document delivery standards and requirements are met, especially for library users who have pressurised deadlines to meet. Undertake literature searching to the required standard using a wide range of public health information resources in line with KLS quality standards. Work effectively as part of the KLS distributed team and in liaison with other information providers and national agencies, partners, and networks. Utilise evidence-based information practice approaches and skills, including the analysis of data and evidence to underpin service operation and improvements. Contribute to, and implement, KLS marketing and publicity strategies and activities, including the provision of locally tailored products and services where required. Take part in induction presentations and other KLS training events for UKHSA staff, providing a lead role in site or subject specific interventions. ###

Person specification

Essential role criteria:

A graduate qualification in a KIM related discipline such as knowledge management, records management, library and information studies, information rights, information science or information management, including those which have been accredited by CILIP or ARA, or significant equivalent level of experience of working at a similar level in a library and knowledge services setting Experience in a health, research, or academic library or information service Knowledge of a wide range of health care resources, including experience in document delivery processes and systems Experience of using library management systems, including a range of specific activity-based modules Understanding of copyright and other legislation relating to libraries Experience of working with a wide range of library users, at all levels Skills in information retrieval from relevant sources including bibliographical databases, the internet, e-resources from a variety of platforms Excellent verbal and written communication skills An understanding of and commitment to equality of opportunity and good working relationships Ability to meet deadlines and prioritise workload for self and others

Desirable role criteria:

Teaching and presentation skills, including delivery of user education in information skills Ability to travel to other UKHSA sites

Benefits

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Alongside your salary of 31,997, UK Health Security Agency contributes 9,269 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97%

Things you need to know

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Selection process details

This vacancy is using Success Profiles and will assess your Behaviours, Strengths, Ability and Experience.

Stage 1: Application & Sift

You will be required to complete an application form. You will be assessed on the listed (10) essential criteria, and this will be in the form of a:

Application form ('Employer/ Activity history' section on the application) 1000 word Statement of Suitability.

This should outline how your skills, experience, and knowledge, provide evidence of your suitability for the role, with reference to the essential criteria.


The Application form and Statement of Suitability will be marked together.

Longlisting:

In the event of a large number of applications we will longlist into 3 piles of:

Meets all essential criteria Meets some essential criteria Meets no essential criteria

The following will be taken through to the next stage:

Meets all essential criteria Meets some essential criteria

Shortlisting:

In the event of a large number of applications we will shortlist on the following:

A graduate qualification in a KIM related discipline such as knowledge management, records management, library and information studies, information rights, information science or information management, including those which have been accredited by CILIP or ARA, or significant equivalent level of experience of working at a similar level in a library and knowledge services setting

Desirable criteria may be used in the event of a large number of applications/large amount of successful candidates


If you are successful at this stage, you will progress to interview & assessment.


Please do not exceed 1000 words. We will not consider any words over and above this number.


Feedback will not be provided at this stage.


Please note you will not be able to upload your CV. You must complete the application form in as much detail as possible. Please do not email us your CV

Stage 2: Interview (success profiles)

You will be invited to a (single) face to face interview at UKHSA Porton. If face to face interviews are planned, in exceptional circumstances, we may be able to offer a remote interview


Behaviours, experience, ability and strengths will be tested at interview.


The Behaviours tested during the interview stage will be:

Communicating and Influencing Working Together Managing a Quality Service - (Lead behaviour)

Eligibility Criteria - External

Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants).

Location

This role is being offered as office based at our Scientific Campus in Porton.


If based at one of our scientific campuses, you will be required to have a Counter Terrorism Check security vetting check as a minimum. For meaningful National Security Vetting checks to be carried out individuals need to have lived in the UK for a sufficient period of time. You should normally have been resident in the United Kingdom for the last 3 years as the role requires Counter Terrorism Check (CTC) clearance. In exceptional circumstances UK residency less than the outlined periods may not necessarily bar you from gaining national security vetting and applicants should contact the Vacancy Holder/Recruiting Manager listed in the advert for further advice.


Please note hybrid working is not available for this role.

Security Clearance Level Requirement

Successful candidates must pass a disclosure and barring security check.


Successful candidates must meet the security requirements before they can be appointed. The level of security needed is a Counter-terrorist Check.


For meaningful National Security Vetting checks to be carried out individuals need to have lived in the UK for a sufficient period of time. You should normally have been resident in the United Kingdom for the last 3 years as the role requires Counter Terrorism Check (CTC). UK residency less than the outlined periods may not necessarily bar you from gaining national security vetting and applicants should contact the Vacancy Holder / Recruiting Manager listed in the advert for further advice.

Reasonable Adjustments

The Civil Service is committed to making sure that our selection methods are fair to everyone. To help you during the recruitment process, we will consider any reasonable adjustments that could help you. An adjustment is a change to the recruitment process or an adjustment at work. This is separate to the Disability Confident Scheme. If you need an adjustment to be made at any point during the recruitment process you should contact the recruitment team in confidence as soon as possible to discuss your needs.


You can find out more information about reasonable adjustments across the Civil Service here: https://www.civil-service-careers.gov.uk/reasonable-adjustments/

International Police check

If you have spent more than 6 months abroad over the last 3 years you may need an International Police Check. This would not necessarily have to be in a single block, and it could be time accrued over that period.

Artificial Intelligence (AI)

Your application may be rejected and/or you may be subject to disciplinary action if evidence of plagiarism is detected. Examples of plagiarism can include presenting the ideas and experience of others, or generated by artificial intelligence (AI), as your own.

Internal Fraud check

If successful for this role as one aspect of pre-employment screening, applicant's personal details - name, national insurance number and date of birth - will be checked against the Cabinet Office Internal Fraud Hub and anyone included on the database will be refused employment unless they can show exceptional circumstances. Currently this is only for External candidates to the Civil Service.

Careers website

Please visit our careers site for more information https://gov.uk/ukhsa/careers



Feedback will only be provided if you attend an interview or assessment.###

Security

Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check .



See our vetting charter .
People working with government assets must complete baseline personnel security standard (opens in new window) checks.###

Nationality requirements

This job is broadly open to the following groups:


UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements
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Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.



We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.###

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

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Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.###

Contact point for applicants

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Job contact :

Name : Gurkamal Bhambra Email : gurkamal.bhambra@ukhsa.gov.uk
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Recruitment team

Email : gurkamal.bhambra@ukhsa.gov.uk ###

Further information

The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission's Recruitment Principles. If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact UKHSA Public Accountability Unit via email: Complaints@ukhsa.gov.uk If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website: https://civilservicecommission.independent.gov.uk