Job Description

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.



Within our consult and construct business, we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.



Our values shape the way we consult & construct and define the people we want to join us on our journey, they are:


Safety first - Going home safe and well Client focus - Deliver on our promise Integrity - Always do the right thing Create opportunity - For our people to excel
The role is a team facing role, so is required to be on site with the possibility of working from home 1 day a week. Assists in the efficient running of the office. Provides support in coordinating activities of a team.



You'll be responsible for:


Arranges accounting facilities with suppliers of couriers, printing, stationery, PPE and signage. Books meeting rooms for all meetings and arrange refreshments/lunches for client/external meetings. Creates agendas; minute taking, chasing actions and distributing minutes. Orders and maintains toner for printers. Coordinates and updates monthly progress ratings. Manages petty cash and reconciliations for accounts department and recovery. Supports monthly reporting - client report and contract review. Contributes to the preparation of internal and external presentations - monthly team meeting and etc. Updates email circulation list for project. Arranges new starter set up, HR forms, IT ordering and etc. Arranges internal and external events. Tracks new starters/leavers, training matrix and CSCS card updates. Assists in maintain staff training records and ensuring training is up to date. Ensures all Infomace pages/CVs and project profiles are up to date. Assists with booking travel - as requested by team, trains and hotels. Maintains holiday and absence records. Develops working relationships with (range of) internal stakeholders. Performs generic clerical duties for the senior and wider team such as; printing, photocopying, room bookings, filing and etc. Works collaboratively towards the common goal of net zero carbon transition, and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.
You'll need to have:


Strong IT skills covering Access, Excel, Word, Outlook. Experience in using web-based applications/software. Knowledge and use of office management systems. Experience in a construction environment. Strong written and oral communication skills. Experience in building lasting client relationships and providing support to strong, motivated teams. Site experience
Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.



We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role.



#LI-Onsite #LI-Hybrid