Job Description

Job title: Associate Director Department: Company Secretarial Real Estate, Fund & Corporate Reporting to: Head of UK, London. Location: London The Role Job Purpose As part of the Senior Management team in your business unit, to drive the vision, mission and values of the company group throughout the team, thereby maximising the contribution of your business unit to the company group as a whole. To act as a role-model leader, supporting both the Directors and Managers of your business unit to manage, supervise and develop an administration team to ensure the provision of a professional and first-class service to clients. Key focus of the role is to act as director on client boards, act as company secretary on listed entities, work closely with local Business Unit Directors and line manage Company Secretarial team based in UK. To maintain and develop relationships with existing and potential new clients and intermediaries whilst promoting the positive image of company through the professional application of services and knowledge. To be responsible for the administration of a portfolio of complex high profile and multinational clients as well as any team client requiring specialist attention in line with the \xe2\x80\x98defined business activities\xe2\x80\x99 identified herein. To provide a source of knowledge and experience for all company employees and to ensure that all tasks are carried out efficiently and effectively, in accordance with company procedures. To act as a liaison between the Directors and Managers of your business unit. To contribute to and/or lead company initiatives and projects as and when required. Key Result Areas \xc2\xb7 Contribute to the overall strategy, structure and growth of your business unit \xc2\xb7 Ensure strong financial performance of the team, monitoring team billing, WIP and debtor management \xc2\xb7 Develop and uphold a positive, strong, commercial and compliant culture within your business unit \xc2\xb7 Provide excellent levels of client service in line with company standards, procedures and guidelines \xc2\xb7 Develop, enhance and maintain business relationships and focus on client retention \xc2\xb7 Act as a higher authority on technical client specific matters \xc2\xb7 Take responsibility for own personal development, in line with agreed annual performance objectives \xc2\xb7 To act at all times in accordance with company values Primary Contacts \xc2\xb7 Business unit director \xc2\xb7 Business unit staff \xc2\xb7 UK company secretarial and fund administration team \xc2\xb7 Company Board and Senior Management Team \xc2\xb7 Internal departments \xc2\xb7 Intermediaries \xc2\xb7 Own clients (and their service providers) \xc2\xb7 Team clients Requirements * Essential + Desirable Qualifications * Chartered Company Secretary with CGI * Sound academic background Experience * 8 years\xe2\x80\x99 relevant industry experience * experience acting in the capacity of Associate Director/Director of client entities * Comprehensive and detailed understanding and knowledge of the local finance industry legislation & regulatory requirements in which we operate + People management theory and practical application * Performance management of a team Knowledge * Working knowledge of Microsoft Office * Good knowledge and understanding of current industry, legislation and regulation and working practices * Understanding of basic client financial statements * Excellent knowledge of Companies Act 2006 Skills and Abilities * Persuading and influencing * Leadership, motivation and delegation skills * Strong communication skills * Presentation skills * Decision making and with conflicting and demanding deadlines * Building and creating a sense of team spirit and loyalty * Strategic and commercial approach to business development * Ability to assimilate information and project manage Personal qualities * Integrity * Inspires client and team confidence * Adaptable and versatile * Assertive and confident * Discrete and tactful * Emotional resilience * \xe2\x80\x98Can do\xe2\x80\x99 attitude * Role model * Appropriate office conduct and attitude to work Motivation * Strong commitment to client service excellence * Results driven * Proactive and disciplined approach to work * Progressive and takes responsibility for self-development and that of others * Competence in conducting their role and the tasks and duties associated with their role Key Responsibilities Your role may include, but will not be limited to, the following tasks which we call \xe2\x80\x98Defined Business Activities\xe2\x80\x99. The list of defined business activities is not exhaustive and may be amended from time to time: Technical Expertise \xc2\xb7 To demonstrate and be recognised for technical excellent and expertise in your specialist area with developing knowledge in other relevant business and operational areas of the company Group \xc2\xb7 Consults appropriate colleagues when undertaking work outside own area of expertise to ensure compliance and minimise risk \xc2\xb7 Demonstrates sound judgement and professional scepticism when accepting instructions from new and existing clients, particularly when dealing with risk issues \xc2\xb7 Acts as \xe2\x80\x98relationship manager\xe2\x80\x99 on a portfolio of client entities to ensure that they act according to their guiding principles and within corporate and regulatory constraints and good practice \xc2\xb7 Provides independent technical and strategic guidance in the capacity of Associate Director and as Director of client entities, at all times upholding the highest level of corporate governance and being prepared to challenge \xe2\x80\x93 where appropriate \xc2\xb7 To maintain knowledge of the external business environment and relevant industry specific trends in order to provide sound and practical advice to clients \xc2\xb7 Demonstrates knowledge of corporate governance requirements, internal compliance, anti-money laundering and other relevant policies and procedures \xc2\xb7 Shares and communicates technical knowledge to others within the company group, and in particular your immediate team/business unit \xc2\xb7 Ensures that all CPD requirements are met year on year for both you and all members of your team, and that training and development is relevant \xc2\xb7 Provide company secretarial services to listing entities within the Corporate team as Chartered Company Secretary. \xc2\xb7 Physically attend board meetings of clients to provide support to junior team members and/or take minutes as company secretary for listed entities. Administration & Financial Management \xc2\xb7 Daily input of time on timesheets and oversight at team level, ensuring that all time is recorded and financial results are monitored and continually compared with targets \xc2\xb7 Demonstrates savvy and business acumen in relation to financial management, providing realistic and considered fee quotes and invoices for client work in a timely manner \xc2\xb7 Prioritising own workflow \xc2\xb7 Dealing with matters in a timely manner \xc2\xb7 Responsible for participating in appropriate projects and initiatives \xc2\xb7 Attends and constructively contributes to internal committees/meetings as required from time to time, ensuring the timely and accurate reporting of key information where relevant and appropriate \xc2\xb7 Contributes to the preparation and submission of budgets, monitor business unit performance against budgets and wider competitors \xc2\xb7 Maintains a sound working knowledge of the use and impact of information technology that is relevant to the business of the company Group and to its clients \xc2\xb7 Act as a company \xe2\x80\x98A\xe2\x80\x99 Authorised Signatory \xc2\xb7 Act as a Director on client companies \xc2\xb7 Travel to meet with team clients as required \xc2\xb7 Liaise with intermediaries and external agents such as new business introducers, legal advisors and auditors in respect of team clients Leadership & Management \xc2\xb7 Demonstrates the ability to support the business unit Directors to drive the business unit forward in accordance with business plans and strategy, while keeping it under prudent control \xc2\xb7 To monitor the performance and action of the business unit, providing support to business unit managers in their day-to-day management of their teams \xc2\xb7 Generates innovative ideas that challenge the status quo but are strategically sound, and encourage others to demonstrate innovation \xc2\xb7 Develops commitment from your team and other staff through recognising good performance, providing timely and constructive feedback through leading by example \xc2\xb7 Identify talent and develop high-potential employees within the business unit \xc2\xb7 Builds commitment through fair, consistent and persuasive behaviour, championing ideas and setting realistic and challenging objectives through appraisal and other performance measurement initiatives \xc2\xb7 Communicates clearly and effectively, using authority and influence appropriately, and demonstrates the ability to lead and direct the efforts of others to achieve results \xc2\xb7 Encourages teambuilding and values employees, their ideas and opinions \xc2\xb7 Approachable for all types of advice, and is proactive in sharing knowledge \xc2\xb7 Demonstrates allegiance to the business, supporting majority decisions regardless of personal opinion and behaving with the utmost integrity and professionalism at all times \xc2\xb7 Demonstrates the ability to focus on the commercial needs of the business while acting responsibly towards employees, clients and intermediaries \xc2\xb7 Attend executive board meetings as and when required Business Development & Marketing \xc2\xb7 Defines client needs by listening actively to their requirements and providing solutions \xc2\xb7 Adds value to the client relationship by anticipating needs beyond the existing relationship, where appropriate introducing the services of other company business units \xc2\xb7 Inspires confidence in new and existing clients by working with key decision makers and influencers to build strong and effective relationships \xc2\xb7 Continually strives to create and build a strong market profile and promote the Group\xe2\x80\x99s services by attending networking events, writing articles and participating in other business development initiatives, where required \xc2\xb7 Sets very high standards of quality for service delivery and constantly strives to improve upon them through regular contact and timely responses CRM \xc2\xb7 Overall team accountability for use of CRM, to ensure procedures are followed and that information is recorded to maintain data integrity Job Types: Full-time, Permanent Salary: \xc2\xa375,000.00-\xc2\xa385,000.00 per year Benefits:

• Company pension
• On-site parking
• Work from home

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Southampton, Hampshire: reliably commute or plan to relocate before starting work (required)

Education:

• Bachelor\'s (preferred)

Experience:

• Management: 3 years (required)

Work authorisation:

• United Kingdom (preferred)

Work Location: In person