Job Description

Key roles:

Work alongside the bid manager and writing team to organise, maintain and monitor to overall bid processes Track bids in progress via Monday.com ensuring a single source of truth Consistently monitor bid correspondence both to and from the client team, ensuring all stakeholders remain aware of updates Continually track all bid performance, feeding back key trends and findings to promote continual improvement Ensuring bid material suite and key ancillary documentation is consistently refreshed and kept up to date Identify upcoming opportunities for new business and driving an effective bid/no bid decision process

Our ideal Candidate:

Able to work across multiple bids at once with a variety of potentially unfamiliar subjects. Data driven, with a keen eye for detail Experience in bidding and tendering is not essential, but those without this should be able to demonstrate experience in administrative tasks. Clear and confident communicator able to work with varied business teams (Ops, Commercial, SHEQ, Etc) Great work ethic, driven to learn, succeed and progress.

Key details:

25-28k per year starting salary Private medical insurance after probationary period Office based role, immediate start available Experience preferred but not required
A Adaston are an industry-leading passive fire protection firm, specialising in the inspection and remediation of fire protection measures and fire doors, as well as consultancy services across both the public and private sector. Following our continued success in public sector tenders, we are strengthening our bid team in 2025 to support future growth and ensure we maintain our ability to produce consistent, high-quality tender submissions.

As part of this development, we are seeking a Bid Administrator to support the bid manager and writing team in the organisation, coordination and monitoring of all bid activity. In this role, you will help maintain a structured and efficient bid process, ensuring the team can work effectively across multiple opportunities throughout the year.

A key part of the role involves tracking bids in progress through Monday.com and ensuring it remains a single source of truth for each tender. You will also be responsible for monitoring all incoming and outgoing bid correspondence, keeping the wider team informed of updates and changes as they arise. This coordination is essential to maintaining clarity, pace and accuracy across the bidding process.

In addition, you will play a central role in the bid/no-bid process. This includes identifying upcoming opportunities and producing clear, concise summary documents outlining the opportunity, requirements, risks, benefits and key considerations for review by all stakeholders. Your ability to organise and present this information effectively will support the business in making strategic, well-informed decisions about which opportunities to pursue.

Beyond the management of live bids, you will help track bid performance and outcomes, providing insight into trends and feedback to support continual improvement. You will also take ownership of ensuring that our suite of bid materials, templates and supporting documentation remains current, accurate and readily accessible for the bid team.

We are looking for an organised, detail-driven individual able to work across multiple bids at once, often involving new and unfamiliar subject matter. Direct bidding experience is beneficial but not essential; those without it should be able to demonstrate strong administrative capability, accuracy and an ability to learn quickly. You should be a clear and confident communicator who is comfortable working with varied teams across the business, including Operations, Commercial and SHEQ. A strong work ethic and a desire to develop a career within the bid profession will be key.

We have an office culture where all opinions are valued, and all levels of the business are able to speak up and share their thoughts/ideas. Someone with the initiative to take existing processes and develop/improve on them, as well as be willing to challenge the status quo for the betterment of the Business as a whole, would be a fantastic addition to our team.

Please get in touch if you require any additional information, we look forward to your application.

Job Types: Full-time, Permanent

Pay: 25,000.00-28,000.00 per year

Benefits:

Company pension Private medical insurance Referral programme
Ability to commute/relocate:

Harrogate HG3 1GY: reliably commute or plan to relocate before starting work (required)
Language:

English (required)
Work authorisation:

United Kingdom (required)
Work Location: In person