Job Description

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Would you like to join our excellent, high-performing team?

About Sygna:

Sygna is an independent Commissioning Management and Technical Services consultancy operating across UK and Europe. The company has 20 plus years of expertise delivering customised and complex solutions - spanning a wide range of sectors and projects including the kind of high-functioning spaces you see in data centres and mission-critical facilities, commercial offices, pharmaceutical laboratories, heritage projects, major developments, gigafactories and retail.


From inception and commissioning, through to post-occupancy, we certify building services and technology systems to ensure the design is delivered faithfully and reliably. Sygna is on a mission to lead the field in the commissioning of high-functioning spaces.


We rise to the challenges of our industry, developing innovative technology, simplifying complexity, and fostering a culture of learning, growth, and innovation. It is our priority to continually evolve so we can deliver the best high-functioning spaces for our clients.

Why join Sygna?

Are you someone who takes pride in delivering outstanding results, possesses excellent communication and interpersonal skills, and has an exceptional eye for detail? If so, we want YOU to be a part of our team.

Thriving Business:

Become a part of innovative projects within a thriving business environment.

Supportive Team:

Work alongside a passionate and engaging team that values collaboration and excellence and who, like you, are passionate about delivering quality to our customers and at the same time meet project deadlines.

Learning Culture:

We believe in encouraging every team member to reach new heights in their career. We provide the resources and opportunities to enhance your skills and knowledge. Afterall, one of our values is to evolve constantly.


Whether you are a seasoned professional with an in-depth knowledge of building services, commissioning and the construction industry, or someone who is eager to embark on a new journey into this field, we would love to hear from you!

:

The

Bid Coordinator

will provide essential administrative, organisational, and coordination support throughout the end-to-end bid process across the EMEA region.


Working closely with the Bid Manager and wider commercial team, this role ensures bid activities are delivered on time, compliant with requirements, and aligned with company brand and quality standards.


The role includes a strong focus on continuous improvement, proactively identifying, proposing, and trialling new ways of working to enhance efficiency, quality, and results. The Bid coordinator will collaborate closely with Sygna's Digital Innovation team to explore and implement improvements that benefit both the function and the wider organisation.


This is a hybrid role, requiring a minimum of three days per week in the EMEA HQ, with travel to client offices and project sites in the UK and internationally as required.


The position offers career growth potential, with the opportunity to develop bid management skills and progress into more senior roles within the commercial team.

Bid Coordination & Administration

Support the Bid Manager in coordinating the bid lifecycle from RFP receipt to submission. Assist in managing bid schedules, timelines, and document control. Prepare, format, and proofread proposal documents to ensure quality and consistency. Upload, download, and manage RFP documents and version control via SharePoint. Track bid progress and maintain accurate records in the bid tracker.

Pre-Qualification & Compliance Support

Assist with client onboarding and pre-qualification processes. Collate health & safety, finance, HR, IT, and legal documentation for PQQ submissions. Maintain and update the centralised PQQ library for future use.

Content & Brand Alignment

Keep case study and CV libraries up to date in coordination with marketing. Format bid materials to align with brand guidelines and ISO 9001 standards. Assist in preparing visuals, charts, and supporting content for proposals and presentations.

Post-Tender Activities

Support the organisation of client presentations and post-tender interviews. Assist in gathering client feedback and lessons learned for future improvements. Archive bid documentation in line with contractual and legal obligations.

Continuous Improvement & Innovation

Proactively identify and propose process improvements to enhance efficiency, quality, and win rates. Trial and evaluate new methods, tools, and approaches to bid delivery. Collaborate with the Digital Innovation team to explore and implement innovative solutions and digital enhancements for the bid process.

Sygna Methodology:

You will ensure that you present the company in a consistent manner, aligned to our brand values. You will ensure that all documentation (including bids and project submissions) will follow approved Sygna templates to ensure that we maintain the standards that our customers expect.

Benefits include but are not limited to:

Pension contributions of basic gross salary Health insurance Regular employee socials Discretionary bonus scheme Business travel insurance 25 days annual leave each calendar year (pro-rated from start date) plus bank holidays Training and development opportunities Interest-free travel loan Cycle to work scheme Working from home

Our clients trust us to ensure the highest standards are delivered and we are looking for people who have a can-do attitude and share our enthusiasm for exceeding customer expectations.

If that sounds like you then lets talk.


If this job is not quite right for you but you like Sygna as much as we do, then reach out to us too; We have ambitious plans, and you may be the perfect fit for the next stage of our adventure.


We offer a competitive remuneration package commensurate with qualifications and experience to the right candidate.

Note:


The general responsibilities listed herein above are not exhaustive and as such additional duties, which are related to this position in the Company, may be added to the above list at the discretion of the EMEA Managing Director as and when it is deemed necessary. Similarly, as the company grows, there should be an expectation that job roles will be refined over time, to accommodate collaboration with new and existing colleagues.


The schedule of delegated authority (SODA) applies to this role and shall always be adhered to without exception.

We are an equal opportunity employer and welcome applications from all qualified candidates. The information provided will be treated in strict confidence. Personal data collected will be used for recruitment purposes only.