Job Description

Job Overview
Fixed term contract reporting to the Senior Bid Manager, the Bid Manager will own and co-ordinate the bid process from
expression of interest and bid qualification through to bid outcome.
The Bid Manager will be responsible for assembling a bid team with the relevant client / service / product /
business knowledge required to win the opportunity. This is a networked role that requires an ability to work
under pressure and to challenging deadlines.
Main Duties

• Provide high quality bid management for the opportunities managed by the Business Services bid team
• Work closely and collaboratively with all bid stakeholders, and primarily the sales lead and sales team,

to ensure that the bid is a compelling high-quality submission capable of winning

• Implement all necessary proposal procedures and processes in line with Mitie methodology or the

Delegated Authority Register and ensure they follow appropriate governance

• Assist in analysing the bid documents and requirements to ensure both compliance and

responsiveness to the clients' issues and needs throughout the bidding process

• Develop and own the Bid Management Plan including deliverables, owners, and completion dates to

ensure a high-quality bid is delivered on time and to the client's requirements. Regularly review and
update providing reports on progress and issues as required

• Ensure all bid team members are clear on their roles, responsibilities, and deliverables.
• Monitor individuals' progress and performance and intervene as necessary to maintain the planned

progress of the bid. Escalate issues as required

• Schedule and lead key workshops and reviews as set out in Mitie methodology
• Manage customer communication via portals, email communication etc. including raising CQs,

distributing updates to the bid team etc.

• Collateral development: writing/editing input from a variety of stakeholders typically involving

contributions from sales, marketing, SMEs, legal, commercial and operations

• Conduct regular proposal progress status meetings and maintain the proposal schedule. Resolve or

escalate any issues identified

• Conduct mandatory reviews to make sure bids are appropriately compelling and commercially

attractive and capable of winning

• Deliver compliant, professionally produced written submissions within client defined timeframes
• Ensure clear record-keeping of all bid documentation including client documents, working and final

submission documents and governance/approval documents

• Support development and production of client and internal presentations
• Co-ordinate and submit responses to BAFO, CQ and other post-proposal stages as required.

What we are looking for

• Strong time management and prioritisation skills (essential)
• Strong written English language skills (essential)
• Excellent attention to detail (essential)
• Strong interpersonal skills, ability to manage and motivate team members that do not report to them

directly

• Ability to communicate and influence stakeholders up to senior level (essential)
• Proficient MS Office skills including advance MS Word skills (essential)
• Minimum 2 years' experience within bidding or project management environments (essential)
• Minimum 50% match with Skills Matrix for the role
• Certified to APMP Foundation level (desirable)
• Experience with design software including Adobe InDesign (desirable).

Our market-leading offering provides you with benefits that suit your lifestyle.
We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans.
When you join us, we'll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days' holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices!
We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie).
We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there's a chance to scoop a top prize of 10,000!
Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.
Since 1987, Mitie's 76,000 employees have been maintaining companies globally. We are the UK's leading facilities management and professional services company, and our clients range from household names in banking, critical government sites as well as hospitals and schools.
We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans. When you join us, we'll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days' holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices! We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie). We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there's a chance to scoop a top prize of 10,000!

• Strong time management and prioritisation skills (essential) * Strong written English language skills (essential) * Excellent attention to detail (essential) * Strong interpersonal skills, ability to manage and motivate team members that do not report to them directly * Ability to communicate and influence stakeholders up to senior level (essential) * Proficient MS Office skills including advance MS Word skills (essential) * Minimum 2 years' experience within bidding or project management environments (essential) * Minimum 50% match with Skills Matrix for the role * Certified to APMP Foundation level (desirable) * Experience with design software including Adobe InDesign (desirable).

Skills Required