Job Description

ABOUT THE ROLE

This is a stepping stone role gearing up to become manager. Reporting to and working with the Head of Marketing, the Bid Writer and Coordinator will be responsible for managing the full bid process, from identifying opportunities and coordinating responses, to compiling and submitting compelling, compliant tenders. This role requires excellent writing, organisation and project management skills, as well as the development of a strong understanding of the company, architecture and the construction industry.

You will work closely with Directors, Project Architects, and Marketing colleagues to ensure that every submission reflects our practice's expertise, values, and design ethos.

KEY RESPONSIBILITIES

Bid Strategy & Opportunity Assessment

Monitor procurement portals and industry platforms to identify, register for and evaluate new opportunities Assess potential bids against practice skills and experience, and alignment with the company strategic goals Agree with directors on go/no-go decisions and bid completion resource allocation

End-to-End Bid Coordination

Register for, download, save and circulate tender information Monitor bid portals throughout the tender process ensuring updates and clarifications are downloaded, saved, circulated and addressed Lead and manage the bid time-line, milestones and task allocations Track progress, deadlines, chase and assemble input Ensure input from all involved in the bid (internal and external) is aligned with tender requirements and is integrated to present a single submission

Content Creation & Storytelling

Write, edit and refine bid narratives tailored to the specific client needs and contract opportunity, that these tell the ECD story, highlight our expertise and added value, and are backed by examples of our past projects Set out tender input, that responses directly reflect and respond to the breakdown of each question asked Align tone, messaging and visual presentation with ECD's brand and values

Quality Control & Compliance

Ensure bids meet all instructions, legal and contractual criteria, that we are not disqualified on a technicality Create polished, good looking final documents, whether in our own formats or client documentation Update and tailor CVs, case studies, credentials and supporting materials Monitor and maintain the company memberships and registrations required for tenders e.g. Constructionline

Knowledge Management & Continuous Improvement

Maintain and update the company database of tender submission information, texts, memberships, certificates, case studies, CVs and policies. Liaise with internal teams (Architects, Sustainability Leads, Marketing, Technical, Finance etc) to gather input and shape proposals Review, analyse and communicate feedback to inform future submissions and improve success rates
This description reflects the core activities of the role but is not intended to be all-inclusive and other duties within the Company may be required in addition to changes in the emphasis of duties as required from time to time. There is a requirement for the post holder to recognise this, and adapt a flexible approach to work.

SKILLS & EXPERIENCE

Essential

Proven experience managing bids and tenders within an architecture, construction or built environment practice Familiarity with public sector procurement processes Excellent written communication and editing skills with attention to detail Strong project management and time management abilities Good MS Office and computer skills Ability to work under pressure and manage multiple deadlines simultaneously

Desirable

Familiarity with public sector procurement frameworks Understanding of sustainability, retrofit, and net-zero design principles Experience using document control systems Adobe InDesign, Photoshop & Illustrator

PERSONAL ATTRIBUTES

Proactive, team leader as well as a 'can do' team player Collaborative and resilient Highly organised and structured Driven, passionate about winning A believer in sustainability, design excellence and doing what is right Growth mind-set - constantly reviewing feedback and seeking to improve
This is a flexible/hybrid working role for which at least two days a week would be in the office; other work days can be undertaken from home. The expectation is that this role serves as a stepping stone toward a future position as Bid Manager.

Job Type: Full-time

Pay: 40,000.00-45,000.00 per year

Benefits:

Company pension Cycle to work scheme Paid volunteer time Private dental insurance Private medical insurance
Work authorisation:

United Kingdom (required)
Work Location: Hybrid remote in London SE1 9LR