Job Description

Accounts Assistant

RESPONSIBILITIES:

Billback :

To process venue invoices, checking they are correct and forwarding to clients for approval

.

Identifying VAT issues on invoices and ensuring they are compliant.

To input venue invoices to the correct nominal coding

To raise payment requests (invoices) on Sage Line 50 or booking system and load onto the client's payment system.

To ensure clients pay invoices within the payment terms and assist with chasing where necessary.

Deal with incoming calls and emails from clients and venues as required.

Resolving account queries and advise anticipated payment dates.

Work as part of a team to ensure tasks are carried out to meet deadlines and to assist with other team members work when required.

Cross-Department Collaboration:

Point of contact for billback-related inquiries, building strong relationships across departments.

Communicate billing processes to other departments and offer guidance on prepayment and billing standards once trained.

Client and Venue Coordination:

Address client and venue queries to resolve problems with billing and prompt action is taken.

Educate venues on, billing, and VAT processes to maintain compliance and streamline operations.

Payments

Manage advance payments to venues, ensuring prompt processing post-events.

Quality Control

Adhere to quality standards, identify and rectify errors to maintain accurate invoicing and limit the volume of errors.

Ensure KPI targets are met related to billing turnaround times to keep the process on track and raise concerns to management if needed

Additional Tasks:

As the company evolves, this job description is not exhaustive and may include additional projects or duties will be assigned by the Finance Director. Flexibility and readiness to take on these responsibilities are essential.

PERSON SPECIFICATION

ESSENTIAL

Working knowledge of Sage Line 50

Experience of handling invoice queries

Experienced in reconciliation costs

Confident telephone manner

Good working knowledge of Word and Excel

Excellent numeracy skills and accuracy

Problem solving skills and attention to detail

Good general level of education including GCSE or equivalent Maths and English

DESIRABLE

Able to work to and meet deadlines

Excellent organisational skills

Knowledge of Hotel Industry

Ability to work as part of a team as well as on your own

Enthusiastic and highly motivated

Job Type: Full-time

Benefits:

Company pension Free parking
Schedule:

Monday to Friday
Work Location: In person