Job Description

Bookkeeper and Fundraising Administrator

Overview

The Finance and Fundraising Administrator is responsible for managing day-to-day financial processes, supporting fundraising activities, and providing administrative support to ensure the smooth running of organisational operations. This role combines finance administration, donor and membership management, and event support to help maintain accurate records and positive stakeholder relationships.

Key Responsibilities

Reconcile accounts, process invoices, maintain cash flow forecasts, and support monthly and year-end financial reporting with the Treasurer and independent examiner. Manage banking (including digital cheque deposits), payroll processing, Gift Aid claims, and various payment platforms (PayPal, Stripe, GoCardless, Enthuse, JustGiving). Process and record donations and memberships through GoodCRM (Customer Relationship Management), ensuring timely thank-you communications and accurate data entry. Assist with budget preparation and re-forecasting, maintain financial policies (e.g., reserves policy), and prepare financial content for the Annual Report. Handle telephone and email enquiries related to finance, memberships, and donations, processing payments via Square and directing queries to relevant staff. Support event and fundraising activities including liaising with fundraisers, processing sponsorship income, ordering materials, and maintaining fundraising databases. Promote events via the website and social media, coordinate event logistics (e.g., venues, raffle, collection boxes, petty cash), and provide on-site admin support when required.

Skills and Requirements

Experience in finance administration, bookkeeping, or charity accounting. Strong understanding of finance software, preferably Xero. Strong attention to detail and ability to manage multiple payment systems. Excellent communication and organisational skills. Proficient in Microsoft Office and online payment platforms.
Job Types: Part-time, Permanent

Pay: 12,996.00 per year

Expected hours: 20 per week

Benefits:

Free parking
Ability to commute/relocate:

Colchester CO7 7HN: reliably commute or plan to relocate before starting work (required)
Education:

GCSE or equivalent (required)
Experience:

bookkeeping: 1 year (required)
Language:

English (required)
Work authorisation:

United Kingdom (required)
Work Location: In person