Job Description

Wildworx builds high-end, bespoke off-road adventure campervans. Alongside this, our sister brand Play Dirty runs a fast-growing Shopify e-commerce store selling campervan, off-road and detailing products.

We are expanding fast and need a highly organised Bookkeeper & Executive Assistant to support both directors, keep the financials in order, and manage day-to-day office operations.

The Role

This hybrid role combines Bookkeeping, Executive Assistant and Office Manager responsibilities. You'll be the organisational backbone of the business - handling Xero bookkeeping, managing project invoicing, coordinating suppliers, organising schedules, and supporting both directors with business and occasional personal tasks.

You must be proactive, trustworthy, extremely organised, and comfortable working in a fast-paced workshop and e-commerce environment.

Key Responsibilities

Bookkeeping

Daily bookkeeping Bank reconciliation & receipt management Raising and tracking multi-stage invoices for bespoke vehicle builds Managing Shopify sales and payout reconciliation Supplier payments and expense tracking VAT returns (with accountant) Payroll support and management reporting Manage supplier credit accounts Manage company & staff credit cards

Executive Assistant

Manage both directors' diaries Book meetings, training, travel and appointments Handle inbox management and correspondence Support with personal admin when needed Follow up with suppliers, clients and partners Prepare documents, notes, and internal paperwork Help with IVA and other formal applications Keep the office organised and systems running smoothly Communicate with suppliers and organise parts ordering Maintain internal sheets (product lists, client records, build sheets) Prepare client handover documents and manuals Assist with press release coordination

What We're Looking For

Essential:

Xero bookkeeping experience (3+ years preferred) Strong organisational skills and attention to detail Experience supporting directors or senior managers Confident communicator Comfortable with Google Workspace (Sheets, Gmail, Drive) Ability to manage a varied task list independently

Desirable:

Experience in e-commerce (Shopify) Familiarity with automotive, engineering or workshop environments Understanding of multi-stage invoicing/project accounting Social media or basic marketing experience
Job Types: Full-time, Permanent

Pay: 28,000.00-38,000.00 per year

Work Location: In person