Job Description

Company Overview

St. George's Nursery is a family-run business established in 1994, dedicated to providing high-quality childcare. Our mission is to support the early learning community by delivering excellence in care and education for children from birth to five years old.

PURPOSE OF JOB:

A bookkeeper handles the fundamental aspects of the financial record keeping for all companies within the group. They are in charge of keeping and updating all financial records of a company.

Other responsibilities to support the head office team in various areas with Office Organization and Administration

MAIN ACTIVITIES AND RESPONSIBILITIES

Handling company's financial records, enters data, types and generates work orders, assists with budget preparations, and records financial transactions such as outgoing and incoming checks

Handle accounts payable and accounts receivable, reconcile bank statements; update the trial balance; manage the profit-loss statement and balance sheets; manage payroll; and receive requests for materials and equipment for the company

Prepare purchase orders; reviews invoicing; makes necessary pricing adjustments; and compiles reports to show information and data.

Summary details in separated ledger in computer files and transfers them to a general ledger; reviews clients invoices; assist with providing data to accountants; and completes annual tax forms.

SKILLS & QUALIFICATIONS

Highly accurate and timely bookkeeping and remittances.

Highly organized and efficient use of information, files.

Company is represented competently and professionally

Be familiar with bookkeeping and the generally accepted principles of accounting

Know how to use at least one bookkeeping program - Xero

Know Nursery Management Software, Famly

Possess numerical abilities and must have knowledge in double entry bookkeeping

Communicate effectively with employees, clients and external vendors

Discreet and trustworthy handling numbers and other confidential materials.

Detail Overview of Responsibilities: Bookkeeping, admin and Finance

1.

A/P:

Code and key accounts payable for, and process timely payments by cheque, online and credit card

Key and verify invoices using appropriate information and coding by division and cost code Work with purchasing to enter all PO driven invoices Check balance statements from vendors Refine vendor relationships, negotiate payment terms to our benefit Investigate all discrepancies with invoice totals and work with the company to clean up accounts.
2.

A/R:

Maintain current A/R accounts. Investigate, adjust and resolve any outstanding balances

Process payments received by cheque, credit card, e-transfer, money order and cash

Customer invoicing as required for sites

3.

Banking

:

Monthly bank reconciliation and analysis of accounts

Reconcile Cash and balances on a weekly basis.

Make payments

4.

Bookkeeping

:

Track employee purchases - ensure appropriate use of company credit cards Work with and support Leadership Team to ensure all expenses are tracked and costs reduced Prepare weekly/monthly/quarterly financial reports and correspondence for internal or external review Identify opportunities for increased efficiency, enter data for divisional budget and expenses for reporting to Leadership Team. File and sort documents (paper and electronically, creating consolidated reports when necessary) Various accounting, journal entries, and inventory adjustments. Set up and disposal of assets, maintain depreciation schedule.
5.

Payroll

:

Responsible for time sheets and address any payroll changes on weekly basis

Create paycheques, email employees, input on-line banking and advise when submitted for approval

Monitor payroll on a weekly basis for any payroll deductions etc

Prepare payroll, remittances and payments

6.

Human Resources

Manage employee benefit plan (including pension)

Maintain vacation, sick leave and attendance records.

Maintain list of employees.

7.

Office Organization and Administration

Receive 'admin' emails, preparing reports, fax and photocopy

Enter new customer information into Xero and Famly

Maintain purchasing and stock of all office supplies

Purchase plate stickers / Vehicle stickers

Responsible for filing all documents, invoices, ownerships, employee information, etc, daily

Ensures that customer contracts and files for A/R, A/P, Banking, Machinery, Vehicles, taxes, etc. are maintained in good order.

Contribute to and/or complete special projects as assigned

All other duties/responsibilities as required, assisting co-workers and directors as required.

Comply with all company policies/procedures and safety requirements

Job Type: Part-time

Pay: 14.00-15.00 per hour

Benefits:

Company pension
Application question(s):

Have you used an accounting software? Have you had payroll experience?
Experience:

Bookkeeping: 3 years (required)
Work Location: In person