Job Description

Role Purpose

As we expand into 2025, we are looking for a Bookkeeper / Accounts Assistant to join our team. You will manage the day-to-day financial transactions, reporting, and reconciliation for TRIPorganiser. You'll take ownership of our books in

Xero

, support visibility of cash flow and client payments, and ensure compliance with the

TOMS VAT scheme

used in the travel sector.

You'll play a critical role in supporting a smooth, profitable client journey, balancing precision in the books with responsiveness to a fast-paced, seasonal service business.

Key Responsibilities

Bookkeeping & Transaction Management

Maintain accurate financial records using Xero Reconcile bank feeds, supplier invoices, and client transactions weekly Manage accounts payable and receivable, ensuring timely payments and follow-ups Record and reconcile supplier bills, card payments, and multi-line travel transactions

Reporting & Month-End Support

Prepare monthly management reports, P&Ls, and summaries for leadership Collaborate with the accountant for VAT returns, including under the TOMS scheme Track trip profitability and support margin monitoring by itinerary or client

Invoicing & Cash Flow Tracking

Generate and send client invoices (pre- and post-departure) Manage supplier payment timelines and deposits Maintain a rolling cash flow forecast and alert management to upcoming obligations

Admin & Tools Integration

Maintain digital financial documentation in Notion (training available) Assist in linking booking workflows to Xero (or reconciling between platforms) Ensure GDPR and HMRC compliance on all records and reporting

Requirements

Skills & Experience

Minimum 3 years of experience in bookkeeping or finance for small businesses Xero expert user (certification preferred) Experience working within the travel industry or with tour operators (preferred) TOMS VAT knowledge (preferred). Able to track eligible margins and apply correct VAT treatment Excellent attention to detail and confidence handling complex transactions Familiar with multi-currency bookings and phased client/supplier payments Strong communication skills to liaise with team members who may not be finance-trained

Bonus Points

Worked with a tour operator, DMC, or luxury travel provider Familiarity with Notion or similar workflow tools Experience creating systems/processes from scratch Comfortable using Slack, TeamUp, or similar project tools

What We Offer

Flexible, fully remote role Passionate, close-knit team building something unique in the Scottish travel space A chance to take full ownership of a key area of the business Salary: 26,000 to 30,000, depending on experience 28 days annual leave (including public holidays) Private healthcare
We are proud to be an equal opportunity workplace and actively support and encourage people from a variety of backgrounds, experiences and skill sets to join us and help shape what we do. If you are passionate about creating memorable experiences in the travel industry and possess the skills required for this role, we encourage you to apply.

This post is subject to receipt of satisfactory references and a right to work in the UK.

Job Types: Full-time, Permanent

Pay: 26,000.00-30,000.00 per year

Benefits:

Company pension Private medical insurance Work from home
Schedule:

Day shift Monday to Friday
Experience:

Travel Industry: 1 year (preferred) Accounts/Bookkeeping: 3 years (required) TOMS : 1 year (preferred) Xero: 2 years (required)
Work Location: Remote

Reference ID: BK/AA