Job Description

Buildings and Facilities Manager (108757-0525)

====================================================



Location
The Shard, London
Department
Warwick Business School
Position Type
Permanent
Hours
20 hours per week / 0.5 FTE
Salary
35,116 - 45,413 plus 5,000 London Weighting per annum pro rata
About the Role

For informal enquiries, please contact Toni Moyela (Operations Director)

Toni.Moyela@wbs.ac.uk

We will consider applications for employment on a part-time or other flexible working basis, even where a position is advertised as full-time, unless there are operational or other objective reasons why it is not possible to do so.

This is a fantastic opportunity to join a tight-knit team in one of London's most iconic locations.

As

Facilities Manager

, you will take the lead in managing the maintenance and enhancement of Warwick Business School's physical facilities at The Shard, ensuring a safe, efficient, and high-quality environment for staff, students, and visitors.


With plenty of autonomy, you'll act as the single point of contact for all facilities-related matters, liaising with internal stakeholders across the University, external contractors, and our landlord. You'll ensure full compliance with relevant legislation, University policies, and landlord requirements--balancing operational excellence with a strategic approach to continuous improvement.


This is a varied and fast-paced role where your project management expertise, problem-solving skills, and attention to detail will make a meaningful impact on day-to-day operations and the overall user experience.

Why Join Us?

Work in a Prime London Location

- Enjoy the energy of The Shard and all the benefits of working in the heart of London Bridge Quarter, one of the city's most vibrant districts.

Autonomy & Responsibility

- Take ownership of facilities operations with the freedom to drive improvements and ensure excellence in delivery.

Collaborative Team Culture

- Be part of a supportive and forward-thinking environment where cross-functional teamwork is key.

Flexible Working Hours

- A role that values work-life balance and may involve occasional shift work or out-of-hours support to meet operational needs.

Career Development

- Build your professional portfolio in a role that blends technical expertise, compliance, and strategic project delivery within a globally recognised institution.
This is a fantastic opportunity to advance your career in facilities management while contributing directly to the success and reputation of Warwick Business School.



About You
We are seeking to appoint a

Buildings and

Facilities Manager

on a

part-time basis

to take a leading role in managing and enhancing the physical infrastructure of Warwick Business School's London Base at

The Shard

. The successful candidate will ensure a safe, compliant, and high-quality environment for staff, students, and visitors, working in close partnership with colleagues across the University and external stakeholders.


This is a pivotal position, requiring someone with a strong background in facilities management, building operations, and compliance within complex, multi-stakeholder environments. You will act as the

single point of contact

for all matters relating to facilities and estates at The Shard, coordinating maintenance, supporting space planning and refurbishment projects, and helping ensure statutory and landlord compliance is maintained at all times.

The ideal candidate should demonstrate the following qualities:

Significant experience in facilities or estates management

, ideally within higher education or a similarly complex organisational structure. Strong understanding of

statutory compliance, health and safety regulations

, and landlord/tenant responsibilities. Excellent

project management skills

, with the ability to lead on refurbishments, manage service contracts, and coordinate both planned and reactive maintenance. Strong

communication and stakeholder engagement skills

, with a collaborative approach to working with colleagues, service providers, and senior management. Proven ability to manage risks, respond to incidents, and develop robust operational procedures and emergency response plans. A proactive, customer-focused mindset and a commitment to continuous improvement and service excellence.

Experience managing or supporting off-site facilities, or working in a landlord-tenant model, would be an advantage.


In this role, you will be responsible for managing the facilities services across two floors of The Shard, supporting space planning and accommodation needs, overseeing events and usage of the site, and ensuring that all facilities meet the operational and strategic needs of Warwick Business School.

This is an excellent opportunity to:

Work in one of London's most iconic buildings. Take ownership of a key operational area with scope to shape its future development. Contribute directly to the comfort, safety, and satisfaction of our students, staff, and visitors. Join a dynamic and innovative organisation committed to excellence in education and operations.

For further information regarding the skills required for this role please see the personal specification section of the attached job description.



About the Department
Warwick Business School (WBS) is a world-class business school at the heart of a world-class University, challenging assumptions and championing business as a force for good. From the pioneering research we undertake, to the students we help to shape, we are for the Change Makers who will impact the world for the better.


We were the first UK business school to be triple accredited by the major bodies (EQUIS, AMBA, AACSB) and our courses consistently rank highly - view all of our rankings here.


Warwick Business School ('WBS') is the UK's top provider of finance and business research and education with a mission to establish itself as the leading university-based business school in Europe. In October 2014, WBS opened a London base at The Shard - one of London's most iconic buildings.


However, we're more than our rankings and we're proud to be different. We're down to earth and approachable, and we want WBS to feel like home to our students, our staff and our alumni community. We look to provide a stimulating and fulfilling work environment for all. One where you will feel supported and encouraged to grow professionally; developing your knowledge, skills, confidence and career.

Our vision

Our vision is to be Europe's leading University-based business school, developing transformational ideas and people that shape how we do business. This vision is supported by our three-fold mission:


To develop cutting-edge research that leads debate and deepens our understanding of the practice of business and management To provide a transformational learning experience, enabling our stakeholders to realise their full potential To work in partnership with policy and practice, both in terms of our research and teaching activities, to catalyse the impact of our work.

Everything we do is underpinned by our CORE values and driven by a commitment to a Change Maker mindset. We look for this shared commitment across our staff and student community.

Change Makers see the bigger picture

. Thinking beyond themselves and their environment, they're open to other viewpoints and consider the ripple effect of what they do on a personal, social, and commercial level. They're driven by having the biggest positive impact and a focus on the greater good.

Change Makers challenge the norm.

Challenging the status quo and not just accepting things at face value is when real impact and change can be delivered.

Change Makers have the drive as well as the vision

. It's one thing having a vision but having the drive and work ethic to realise a vision is another matter. Change Makers relentlessly pursue every possible solution in order to achieve their goals.

Our CORE values

We challenge, we embrace different perspectives, and we think creatively to build our future. We're open to different perspectives, talking to stakeholders, listening to feedback, embracing change and pushing forward for the better. We're not satisfied with standing still, and never stop looking for ways to improve. Constantly evaluating, we don't stop when we've achieved one thing; we use all of our initiative, drive and resourcefulness to achieve more. At a world class university and a globally recognised business school, excellence is a given. There are no half measures at WBS.

About the University
Born in the 60s with a mindset of boldness, imagination and collaboration, the University of Warwick is a world-leading research-intensive university with the highest academic and research standards. We're one of the world's top universities, ranked 67th in the world and 10th in the UK, with 92% of our research assessed to be 'world leading or internationally excellent'*.


You'll be joining a diverse, innovative and globally connected community committed to igniting real world progress. Here at Warwick, we offer you opportunities to follow your ambitions as long as you bring the energy and determination to succeed.

QS World University Rankings 2024

Research Excellence Framework 2021


To find out more about us visit our website.



How to Apply

CLOSING DATE: Thursday 12th June

2025 at 23:55 (BST)

To apply, submit an application form by the closing date.


Please plan for any potential delays as you will not be able to submit an application form past this deadline (even if you opened the form at, say, 23:30).


You will have to attach a CV and a cover letter.

Your

CV

should include your employment history (including your most recent employment), your education history, and any other relevant experience. Your

cover letter

should explain your

motivations for applying

to the role. It should also explain, using examples, how you meet each of the

essential and desirable criteria

detailed in the Right to Work in the UK
If you do not yet have the right to work in the UK and/or are seeking sponsorship for a Skilled Worker visa, please follow this link which contains further information about obtaining the right to work in the UK.