Job Description

We are recruiting for a Business Services PA to join our London office on an 18 month fixed term contract. This is an exciting opportunity for an experienced PA to work as part of a team coordinating a multi-million-pound project.

Department purpose

Business Services provides excellent client care and technical expertise in the following areas: Hospitality Services (Front of House, Catering, Communications Centre, Contract Operations & Health & Wellbeing Centre), Document Services (The Bridge, Practice Support, Scanning & Electronic Bibles, Legal Records Management, Document Checking, Document Production, Creative Services and Reprographics), Engineering, Security, Business Continuity, Real Estate, and Building Fabric & Projects. Business Services delivers both business operations and strategic advisory services to the Firm including complex projects, for example real estate projects.

Role Purpose

Support the Senior Leadership Team and Managers within the Business Services department during a large multi-million-pound project. The role involves assisting with various project workstreams that need careful coordination to ensure efficient operation. The main purpose of this role is to manage and coordinate the various elements involved in the project.



The role will develop relationships within the Business Services senior leadership team in London, and sometimes globally, to support large departmental projects and the various workstreams that arise from these. It requires a high degree of organisational intelligence as it interfaces with all components of the organization. This is a busy and interesting role that requires the ability to multitask and work under tight deadlines.

Role and responsibilities

Project coordination: Collaborate with various departments and external consultants to ensure project goals are met, working on multiple workstreams within a complex project. Update all databases and track the project workstreams with the various stakeholders. Communicate with all stakeholders and follow up on actions that come from each meeting. Complex diary management for the heads of department and senior team. Book travel and accommodation, and arrange high-level meetings. Update calendars daily, ensuring all relevant parties are informed of changes. Effectively manage schedules, deadlines, and multiple tasks. Handle a variety of tasks and adjust to changing priorities, while managing deadlines, and ensuring timely completion of tasks. Maintain open communication between team members, stakeholders, and project managers. Ad hoc administration: Compile expense reports, manage travel for the wider team.

Key requirements

Proven experience as an EA/PA or in a similarly high-level administrative role. Experience in project coordination and managing complex diaries is highly desirable. Experience working closely with a senior leadership team. Problem-solving skills: ability to adapt to changing priorities and handle a variety of tasks with flexibility. Excellent organization and time management skills. Strong communication and interpersonal skills. Ability to manage multiple tasks and prioritise effectively. Proficiency in Microsoft Office Suite and other relevant software. Proactive, detail-oriented, and capable of working in a fast-paced environment while maintaining a high standard of work.
Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required.



We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic.



We recognise that our people are our most valuable asset, which is reflected in the wide range of benefits that are available to our employees. Some of these benefits include: our occupational pension scheme, group income protection cover, private medical insurance, mental health resources and free apps, health and wellbeing services encompassing an onsite gym, wellbeing centre and GP service, emergency back-up care support, parental and special leave, holiday entitlement increasing with length of service, holiday trading, season ticket loans and online discounts and lifestyle management services.



Our approach to hybrid working seeks to combine and maximise the benefits of effective remote working with the benefits of being in the office. Our current hybrid working arrangements require office based working for a minimum of 60% of your time (

i.e.

three days per week for a full time role) in accordance with our hybrid working policy.

Additional information - External

A&O Shearman is a new global industry-leading law firm, with nearly 50 offices in 28 countries worldwide. Our fluency in English law, US law, and the laws of the world's most dynamic markets, enables us to provide unmatched insight and seamless delivery to clients. We work on challenging and important deals and disputes that have the potential to shape the future.



We offer exceptional opportunities for our people; opportunities to work for the world's leading businesses; to transform the status quo, and to deliver your best work, helping you and your career to thrive, while delivering unparalleled outcomes for our clients.



Whether you're helping clients solve complex challenges, transforming the ways we manage our business, or ensuring the smooth-running of our operations, this is an environment where you can belong and excel. We provide first-rate training and development, we are committed to an inclusive environment, and we provide support and ways of working that help you optimise your wellbeing.



What truly defines a career with us? We recruit the best and ask for the best of you. And together, we will redefine success.