Job Description

Talent Summary

We are seeking a driven, energetic and self-motivated professional to fulfill our Business Support Administrator role!

The successful candidate will join our close-knit team in an exciting and fast-paced role that acts as the "beating heart of the business". They will operate and thrive under pressure and enjoy a multi-faceted workload that requires inter-divisional collaboration, skilled multi-tasking and expert organisation.

From client interfacing, processing orders and procurement, to expediting, supplier negotiations and creating comprehensive delivery work packs for all our operations and projects - this role gains exposure to every facet of the business and is a great starting point for any individual looking to advance their career..

At Flare, we pride ourselves on our team spirit, take care of our clients and stop at nothing to deliver an exceptional service to a global energy industry that reaches no bounds!

If this excites you and you want to join an organisation where you can truly make a difference , then we want to hear from you!

Responsibilities

Generate necessary documentation for Goods Receivables & Deliveries/Collections to accompany goods. Continuously monitor and update internal Sales/PO Tracker to expedite deliveries and improve client shipment schedules. Proactively communicate with clients to inform them of any relevant changes to their orders. Accurately process and file documentation to the business server following policies and procedures (e.g. scans, PPE forms, daily reports). Procurement of non-job items/services, including raising and processing purchase requisitions, distributing to relevant personnel for approval and raising POs on Sage 50. Assist in setting up and maintaining Vendor management accounts on Sage 50 system, ensuring information is accurate and up to date. Distribute relevant vendor approval questionnaires. General business support including sorting and distributing mail, monitoring office stationery, refreshment and cleaning supplies & workshop consumables and ordering replenishments as required. Upload waste transfer documentation and assist with monthly KPIs in relation to this. Provide cover for personnel logistics as required. Receive and greet visitors, carry out visitor induction and ensure visitor log is completed in line with HSE requirements. And more!

Requirements

Experience operating Sage 50 Professional software or similar (certification not a requirement but desirable). Excellent knowledge of Microsoft 365 & Microsoft Office (incl. SharePoint). Exceptional computer skills Ability to work efficiently under pressure and manage priorities to meet client requirements with fluctuating timelines and tight time constraints. Strong time management and organisational skills and ability to multi-task effectively. Well-equipped to working in a fast-paced, professional environment Excellent communication (verbal and written) and interpersonal skills.
Thank you for your consideration and we look forward to hearing from you soon!

Job Types: Full-time, Permanent

Pay: 25,000.00-28,000.00 per year

Benefits:

Additional leave Company events Company pension Flexitime Free parking Health & wellbeing programme Life insurance On-site parking Sick pay Work from home
Work Location: In person