Job Description

About us

We are professional and agile growing company.

Our work environment includes:

Office set in beautiful Leicestershire countryside Office in the heart of London Work-from-home days Growth opportunities for the right person
Qvantum is going through a period of growth and will be increasing the size of the operational and support staff. A position has arisen for maternity cover (up to a year with the possibility of becoming a permanent role) to support the business by assisting the day-to-day administration of business support. This role though employed by QET, will support both entities QET and QSD. Remotely and through attendance at the offices based in Tugby and London. There will be the need to travel regularly between sites and other locations as determined by business need. The person must be able to work independently and within a team. Due to the nature of the role, the person must be presentable, professional and confident when interacting with other members of the team, stakeholders and clients. The is a full time role with the consideration of applicants looking for part time - minimum of 3 days per week.

Main responsibilities

Office Administration

Assist in communications to the wider company General administration tasks Support in the managing of the company documentation Support in the general management of all offices within the UK Scheduling meetings and appointments within the company Booking of rooms, cars, travel requirements for the team Support in the compliance of insurance cover for the company Support in the management of IT software and hardware Co-create policies for company alongside tracking of revisions Maintain and manage Asset Register Organise company social events Editorial duties for internal company quarterly newsletter Assisting Business Manager in adhoc tasks

Finance Administration

Place purchase orders with suppliers and contractors Maintain PO process and documentation Process timesheets Maintain and manage various suppliers provisions in terms of contracts and pricing

Logistics Administration

Supporting staff with collection and movement of shipments Ensuring cost conscious

Fleet Administration

Working within MyMotia producing reports for mileage and expenses

Plan and coordinate vehicle use and maintenance schedules. Monitor fuel consumption, mileage, and operating costs. Ensure compliance with safety, environmental, and transportation laws. Work with the Business Manager over vehicle leasing. Maintain accurate records (maintenance, insurance, registration, etc.). Manage driver training, and safety programs. Respond to accidents, breakdowns, and emergency situations. Develop cost-saving strategies and improve fleet efficiency.

Health & Safety

Be part of the committee Maintenance of records and training to date Provision of PPE for all relevant roles Running of PAT testing

SKills and Experience

Significant, proven, and demonstrable ability in similar roles Good mental arithmetic and number skills Knowledge and experience of accounting practices - bonus Software - Microsoft Office especially excel and also Xero or similar accounting software, Teams Previous experience in office administration Pragmatic, solution-oriented, focused, and able to juggle complex issues to enable problem solving. Personal confidence and ability to work on your own or in a team Excellent communication skills are essential via a range of mediums (reports, policies, presentations, & meeting) to a wide range of personnel at all levels from both within and outside the organisation. Committed to exacting standards and continuous improvement
Job Types: Full-time, Permanent

Pay: 30,000.00-31,000.00 per year

Benefits:

Company pension Free parking On-site parking
Education:

GCSE or equivalent (preferred)
Experience:

Customer service: 1 year (preferred) Administrative experience: 1 year (preferred)
Language:

English (required)
Licence/Certification:

Driving Licence (required)
Work Location: Hybrid remote in Leicester LE7 9WE