Job Description

London Permanent - Full Time
On Site



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About us

The Fidelis Partnership is a leading privately-owned, Bermuda-based Managing General Underwriter, which, through its subsidiaries, is a global underwriter of property, bespoke and specialty insurance and reinsurance products. The Fidelis Partnership is one of the largest Managing General Underwriters globally and its operations also include outwards reinsurance, claims handling, exposure management and portfolio analytics. The Fidelis Partnership also sponsors and incubates specialist MGAs through its Pine Walk platform. The Fidelis Partnership is separately owned and managed from the ownership and management of Fidelis Insurance Group.



Across product lines and geographies, we focus on three diversified pillars: reinsurance, specialty and bespoke solutions. We are truly diversified. Our long-standing partnerships with capital providers and quota share partners make us nimble. Our breadth of expertise and capabilities deliver outstanding market returns.


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The role

The role is responsible for providing Business Support & Administration to the Head of Marine and the Marine Underwriting team ensuring adherence to global admin policies, procedures, and protocols. Responsible for supporting Office & Facilities management ensuring smooth running of the Office.


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Key accountabilities

Executive Support to the Head of Marine and Marine Underwriting Team. Provide full diary management - organise internal and external meetings, ensuring effective administrative arrangements are in place to enable the meeting to run well. Ensure invitations and notes/ agendas for meetings are distributed in good time. Attend meetings and take minutes, as appropriate. Organise, plan, and manage team events. Liaise with clients and colleagues to effectively complete deliverables. Coordinate schedules, meetings and appointments. Arrange travel and book accommodation. Provide support to and cover for the PA/EA/ Admin team as required. Management and production of presentations as requested by the Head of Marine. Process monthly expenses for the Head of Marine Assist with word processing, documentation, and database requirements. Answer and direct telephone calls. Produce timelines for and support any active projects. Act as the point of contact among executives, employees, clients, and other external partners. Support Company Secretary with board prep, events coordination and hosting including but not limited to materials preparation, scheduling, and administrative support. Execute various Administrative tasks related to Committees including meetings start. Set-up, minutes/actions documentation and publication, and actions follow-up. Assist assigned Committee with the selection and implementation of internal / external events. Act as Fire Warden for Fidelis in the event of an evacuation in the building. Champion the continuous commitment to the Fidelis Environmental policy by embracing green initiatives, monitoring waste, improving recycling, and procuring sustainable products and services where possible. Contribute to ensuring staff abide by the security processes in place for each building. Ensure the Global Facilities Manager is kept aware of, and is an approval step for, any requests for time out of the office so that the Global Facilities Manager can oversee that there is sufficient presence and distribution of EA support across executive members. ####

Skills & experience

At least 5 years of experience in an Executive Assistant role, preferably in the insurance or finance industry. Upholds the values underpinning the Fidelis Ethos. Proactivity. Ability to see things through to completion, applying problem solving skills. Strong organisational skills with the ability to manage multiple tasks and priorities simultaneously. Excellent communication and interpersonal skills with the ability to build relationships with stakeholders at all levels. High level of attention to detail and accuracy. Proficient in Microsoft Office Suite. Ability to work independently and as part of a team. Understand basic Health, Safety and Compliance in an office. Understands key risks related to role and understands place in adhering to the function and company's risk control framework. Good judgement, including where escalation is appropriate. ####

Other

The Fidelis Partnership Ethos

At The Fidelis Partnership, we aim to be different while making a difference.

We set the standard for quality in our industry. Guided by our expertise, our clients can take unique and material risks with confidence. Our approach is tailored and designed to deliver excellence for our clients. We are trailblazers, creating unique solutions in the (re)insurance space. We are experts. Our brokers and clients value the depth of our knowledge and experience. We leverage state-of-the-art underwriting technology to be a market leader. We believe sound ethics make for good business. We deliver value for our customers, investors and communities while actively avoid trading with industries that cause harm to people, the environment and animals. We pride ourselves in creating a workplace that prizes execution, meritocracy, Diversity & Inclusion. Our people herald from countless backgrounds and are united by ambition and the unabashed desire to deliver excellence every day. We provide a competitive environment that helps people cultivate themselves professionally and personally and balance a rigorous workplace with a mindset that prioritises environmental and charitable activities in our communities worldwide.

Our ethos dictates our decisions and actions. It unites us as a team of experts and colleagues and provides us with a compass for ensuring we deliver our best to every stakeholder we serve.

Diversity, Equity & Inclusion

Diversity & Inclusion in the workplace

Insofar as possible, we aim to ensure the composition of our workforce reflects the make-up of the local community We have specific programmes in all our offices to support diversity within the hiring process, e.g. internship and scholarship award programmes This is a particular focus in Bermuda, where we engage actively with local organisations to source diverse talent and provide coaching/mentoring for underrepresented groups We aim to maintain a focus on equal opportunities across all stages of hiring process We measure and minimise the pay gap where possible.

Bring Your Whole Self to Work

Our vision is for a workplace culture where differences are valued and where diversity of background, experience and thought are welcomed. We want to create an environment where all employees, regardless of who they are, are given equal opportunities for career progression and enjoy fair reward from their and The Fidelis Partnership's successes. This will be driven by a workforce that embraces Diversity & Inclusion at every level, in every department across The Fidelis Partnership.



To ensure that all candidates have a fair opportunity to show their abilities during the recruitment process, adjustments may be required. If your physical or mental health or disability may necessitate an adjustment, please contact

fidelis@avenciaconsulting.com

to discuss. All information relating to your health or disability will be treated in accordance with our data protection policy.


Apply by 27/10/2025


Reference: FID01598