Job Description

We are hiring!
Circet Wireless are looking for an experienced Business Support Coordinator to join our team. This role will support the Project Management Office (PMO) through the provision of project control and planning, administration and reporting. Provide accurate and effective coordination to support the day-to-day operations by applying expertise towards assignments in a proactive, well organised and customer-oriented manner. To report on the performance & functions of the HOP department & be the first point of contact for technical support
Working with Circet
Circet Ireland & UK have built an ever-growing portfolio of specialist services. We are leading providers to the Telecommunications, Transport Infrastructure and Power Sectors in Ireland and the UK. We are driven to be innovative and proactive in delivering solutions that meet our client's expectations while not losing sight of their changing requirements. With over 4000 employees across Ireland & UK we continue to bring people together to make this happen.
Responsibilities include but are not limited to:

• Support the PMO with the development of all key project background documentation - specifically Handover packs
• Reviewing site images for quality control and reporting on findings
• Compiling data on plot analysis software and reporting to Project Administration Manager
• Proactively monitors the project schedule as assigned, logging KPI and SLA standards, alerting the Project Manager when variances outside of agreed tolerances occur
• Ensure that technical knowledge is up to date with stringent client requirements including but not limited to Health & Safety
• Interpret CAD drawings and technical data to comply with client requirements
• Maintain document control and storage, track project activities and team communication
• General day to day communication with site teams to ensure schedule is being met
• Schedule and update data input
• Provide training and support to existing and new staff members within the department
• Regular data reporting to the project admin manager department performance & adherence to KPIs
• Technical & day to day assistance for the department members
• General administration duties
• Report H&S non-conformances to the Health and Safety Manager

Knowledge & Skills Requirements:

• Effective Communication skills
• Excellent telephone manner
• Honest approach to work
• Excellent computer skills (Microsoft Office and specific in-house software e.g. SiteLive)
• Good level of maths and number skills
• Proven ability to work and learn in fast-paced environment
• Ability to organise work in a timely and effective manner
• Ability to prioritise and organise work effectively creating agendas, minutes, correspondence, documentation presentations
• Able to multi-task on a variety of tasks working independently and in a team oriented, collaborative environment

Why work in Circet?

• Be part of a company that encourages involvement, diversity and inclusion
• Be part of a company that nurtures excellence and develops leaders
• Be part of a company that encourages personal development and career progression through our further education programme, mentoring programme and pathway programme
• Be part of a company that is dedicated to making a difference through our Corporate Social Responsibility
• You will get a competitive salary and a benefits package which includes 25 days annual leave per annum, life assurance, access to Employee Assistance Programmes and access to career developmental opportunities

Circet UK is an inclusive organisation and welcomes all applications. Our mission is to create a workforce that consists of individuals with talent, skills and potential across all areas of our business. We celebrate diversity and we are committed to creating an inclusive environment for all employees.

Skills Required