Job Description

JLL supports the Whole You, personally and professionally.



Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.



Facilities Assistant

What this job involves:

The Facilities Assistant will assist the Facilities Manager with operational activities in accounting, finance, maintenance, operations, vendor oversight, purchasing of

material, equipment and supplies, occupancy services and helpdesk.



The Facilities Assistant is also required to provide administrative support to the team and be able to manage large building operations;

What your day-to-day will look like:

Provide support for, monitor the performance and coordinate a small team of multi-skilled operatives



Develop a close working relationship with key Client stakeholders/partners, landlord, managing agents and all of the facilities vendors



Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors' works)



Assist in the procurement of vendors and services as required



Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner



Ensure prompt and accurate management of purchase orders in the internal financial management platform



Assist with the monthly accrual reports and help monitor the finance trackers



Conduct site inspections, assessments, regular audits and carry out safety procedures as well as all building procedures, ad-hoc duties and performance measures



Assist in the implementation of the property risk management program and industry best practice operations



Maintain premises in neat and good working condition at all times



Maintain duplicate office keys in good order



Support the implementation and monitoring of disaster recovering and business continuity plans



Follow established escalation procedures and incident reporting procedures



Provide support for regular management reports and projects as required



Achieve Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets

Sound like you? To apply you need to be:

You are keen to develop within the workplace, spending time supporting a multidisciplinary team gaining knowledge and expertise



You have experience in a coordinator role working within facilities, property management, hospitality or related fields



You work collaboratively as part of a team to solve problems with professionalism and service focused approach



You are adept at multitasking and are able to manage multiple projects effectively



You are open and have good communication skills



You strive for excellence in what you do and share ideas for improvement



You are proficient with computer equipment and programs (Word, Excel and Outlook) and have a keen interest in technology



You keep up to date with industry trends and have direct experience or an interest in facilities management and customer service



If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table!



Personalized benefits that support personal well-being and growth:



JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.



About JLL -



We're JLL--a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.



Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.



Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.