Job Description

Introduction

At Artex, we defy convention and reimagine the possibilities of risk management. Join a team of passionate visionaries, where creativity knows no bounds, and innovative thinking shapes the future. As part of our global family, you'll unlock your potential, turning challenges into opportunities, and creating an impact on a global scale. Dare to innovate, and together, we'll craft a legacy of transformation.

We believe that every candidate brings something special to the table, including you! So, even if you feel that you're close but not an exact match, we encourage you to apply.

Overview

Artex Capital Solutions is seeking an organized, approachable, and proactive Business Support professional to take ownership of the smooth running of our offices while providing thoughtful and responsive support to our leadership team. This role blends strong operational oversight with high-touch executive assistance and a focus on hospitality, health & safety, and professionalism. We're looking for someone who thrives in a dynamic, people-focused environment and brings strong attention to detail, a collaborative mindset, and the ability to navigate different working styles and personalities with empathy, professionalism, and discretion.

How you'll make an impact

Oversee day-to-day office operations, including facilities management, vendor coordination, and supply management.
Serve as a welcoming point of contact for all colleagues, visitors, and external partners--stepping in at reception when needed.
Act as the primary contact for office-related matters and coordinate any maintenance or repair needs. Support the setup and execution of internal events, meetings, and team-building activities. Maintain a tidy, professional office environment and meeting spaces. Support the implementation and maintenance of inclusive health & safety practices, including routine checks and emergency procedures. Oversee and process all accounts payables, ensuring accurate and timely coordination with Finance and Banking Teams. Support light budget tracking and reporting for office-related spend, maintaining cost-effective office operations while managing vendor relationships and ensuring records are up to date. Lead the Health and Safety Committee, ensuring compliance with workplace regulations. Maintain health & safety supplies and coordinate periodic safety checks and drills. Serve as a key liaison in emergency procedures and protocols. Serve as the primary point of contact for the Business Continuity Plan, ensuring operational preparedness and risk mitigation. Provide high-level administrative support to senior leadership, including scheduling, reporting, and handling confidential matters. Support senior leaders with meeting preparations, travel arrangements, expense reporting, and reimbursements in a timely and accurate manner. Assist with the coordination and scheduling of internal and external meetings, including preparation of agendas and meeting materials. Support client visit logistics including hospitality, travel, and on-site coordination. Act as a back up for the Business Support Lead.

About you

5+ years' experience in a similar collaborative administrative or office management role. Experience in a professional or corporate setting, ideally in financial or client service environments. Experience supporting senior executives or leadership teams. Familiarity with health & safety and workplace compliance practices. Experience with invoice systems and basic budgeting. Demonstrated experience in office management, executive assistance, or operations support. Excellent organizational, problem-solving and time management skills, with the ability to prioritize and adapt across multiple tasks. Strong communication and interpersonal skills--professional, approachable, and highly service-oriented. A calm, solution-focused mindset with the ability to manage sensitive information with care, professionalism, confidentiality and discretion. Experience managing expenses, finance coordination, and vendor relationships. Confidence using Microsoft 365 and familiarity with digital tools for invoicing, scheduling, and communications. * A proactive mindset, with a commitment to supporting leadership and enhancing employee experience.