Job Description

THIS POST IS FIXED TERM FOR UPTO 12 MONTHS DUE TO MATERNITY COVER
PLEASE NOTE WE WILL ONLY ACCEPT APPLICATIONS FROM STAFF CURRENTLY EMPLOYED BY NHS WALES
To provide a full and comprehensive administrative support as a member of the Corporate Business Unit.
This will include organisation and co-ordination of meetings, creating and updating contact lists and meeting schedules, distributing agendas, action note/minute taking, administrative and disseminating information to a range of internal and external contacts.
The ability to follow a range of administrative and organisational policies and procedures and use of various IT packages (including but not limited to Admincontrol, Microsoft Office, ESR and TRAC) is required.
The post requires attention to detail, lengthy periods of concentration, with the ability to deal with unforeseen interruptions and fast changing priorities.
The post holder will work as part of a team within a busy office environment, primarily based at the NHS Wales Joint Commissioning Committee (NWJCC) offices, ensuring that the duties are undertaken efficiently and pleasantly, reporting any issues, concerns or progress to the Corporate Directorates Business Support Officer and Corporate Business Manager as required.
To undertake duties set by the Corporate Business Unit Team.
To provide associated clerical duties, and provide help and support to the organisation on administrative issues.
Main duties of the job

• To attend regular one to one meetings with the Corporate Directorates Business Support Officer as required.
• Be responsible for the delivery of secretarial and administrative services as required by the Corporate Directorates Business Support Officer and Corporate Business Manager.
• Provide a professional reception service at the NWJCC Offices,
• Be flexible and work as a team with peers in order to ensure administrative cover is provided within the Corporate Business Unit Team based across NWJCC.
• Have up to date keyboard skills using IT packages, specialised Software, to include but not limited to Admin control, MS Word.

• English and/or Welsh speakers are equally welcome to apply.

About us
Cwm Taf Morgannwg (CTM) University Health Board, part of NHS Wales, serves a large population across a diverse and beautiful region, steeped in history and heritage. With nearly 13,500 staff, our health board is one of Wales's largest employers.
Together, we are Team CTM; a workforce dedicated to offering excellent patient care and support to the 450,000 people across our three regions, Bridgend, Merthyr Tydfil, and Rhondda Cynon Taf. We operate three District General hospitals, several community hospitals, primary and community care facilities.
CTM's location offers the best of South Wales, just 20 minutes from Cardiff's vibrant city life, the natural beauty of the Brecon Beacons, and the serene coastline at Ogmore. Whether you enjoy lively urban amenities, peaceful countryside, or seaside escapes, our location makes an ideal setting for both work and personal life.
Our CTM 2030 Strategy--Our Health, Our Future--focuses on uniting our region around shared health and wellbeing goals. Our values guide us daily:
o We listen, learn, and improve
o We treat everyone with respect
o We work together as one team
CTM employees enjoy benefits including; a leading pension, generous leave, flexible work, career growth, and access to ongoing learning and development.
At CTM, you'll find a welcoming, team-oriented workplace that values diversity and compassion, where you can take pride in your work and the difference it makes.
Details
Date posted
03 September 2025
Pay scheme
Agenda for change
Band
Band 3
Salary
25,313 to 26,999 a year Per annum
Contract
Secondment
Working pattern
Full-time
Reference number
110-AC234-0925
Job locations
NHS Wales Joint Commissioning Committee
Unit G1, The Willowford, Trefforest Industrial Estate,
Trefforest
CF37 5YL
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Person Specification
Qualifications/ and or Knowledge
Essential

• Formal recognised secretarial qualifications to RSA III/OCR or equivalent level of skills and experience
• Working knowledge of Microsoft Office package, including Word, Outlook, Excel and PowerPoint
• Aware of importance of confidentiality, safety and security at all times

Desirable

• Working knowledge of Admincontrol

Experience
Essential

• Appropriate secretarial experience in a busy office environment

Desirable

• Experience of working in the NHS

Aptitude and Abilities
Essential

• Able to work under pressure and in a timely and well organised manner
• Ability to build effective working relationships

Desirable

• Ability to reflect on own performance

Personal Qualities
Essential

• Good team player with well-developed interpersonal skills
• Personal integrity and commitment to openness, inclusiveness and high standards

Desirable

• Able to interact well with colleagues and customers

Person Specification
Qualifications/ and or Knowledge
Essential

• Formal recognised secretarial qualifications to RSA III/OCR or equivalent level of skills and experience
• Working knowledge of Microsoft Office package, including Word, Outlook, Excel and PowerPoint
• Aware of importance of confidentiality, safety and security at all times

Desirable

• Working knowledge of Admincontrol

Experience
Essential

• Appropriate secretarial experience in a busy office environment

Desirable

• Experience of working in the NHS

Aptitude and Abilities
Essential

• Able to work under pressure and in a timely and well organised manner
• Ability to build effective working relationships

Desirable

• Ability to reflect on own performance

Personal Qualities
Essential

• Good team player with well-developed interpersonal skills
• Personal integrity and commitment to openness, inclusiveness and high standards

Desirable

• Able to interact well with colleagues and customers

Skills Required