Job Description

Job Title: Buyer - M&E

Location: Totalis M&E, Belfast

Reports to: Commercial Manager

Background

Totalis is a private company with over 20 years of experience in delivering high-quality solutions in the UK and Ireland. With a one-stop-shop approach, Totalis addresses a full spectrum of property portfolio needs, from Build and Fit-Out to Facilities Management. Totalis is positioned to add value to projects of any scale by meeting clients' unique requirements with efficient and comprehensive services.

Job Summary

As the

M&E Buyer

at Totalis Group, you will play a pivotal role in ensuring the timely and cost-effective procurement of materials and services for mechanical and electrical (M&E) maintenance projects. Reporting to the Commercial Manager, you will collaborate closely with project teams, suppliers, and stakeholders to support the delivery of high-quality and sustainable solutions for our clients.

Key Responsibilities

1.

Procurement

o Source and procure materials, equipment, and services specific to M&E projects, ensuring the best value and quality.

o Negotiate terms with suppliers and subcontractors to achieve cost savings and favourable delivery schedules.

o Maintain strong relationships with existing suppliers while identifying and onboarding new ones.

2.

Order Management

o Prepare and issue purchase orders in line with project requirements.

o Monitor and track deliveries, ensuring materials are supplied on time and in accordance with specifications.

o Resolve any issues related to delivery discrepancies, quality, or invoicing.

3.

Cost Control

o Work closely with the maintenace teams to ensure procurement stays within budget constraints.

o Conduct market research and price benchmarking to keep procurement competitive.

o Identify opportunities for cost reductions without compromising quality or project timelines.

4.

Collaboration and Communication

o Collaborate with quantity surveyors, project managers, and engineers to ensure material specifications meet project needs.

o Provide regular updates to the procurement and commercial teams on supplier performance and market conditions.

Compliance and Reporting

Ensure all procurement activities comply with company policies, health and safety standards, and industry regulations. Maintain accurate records of all procurement activities, including contracts, invoices, and supplier correspondence.

Person Specification

Qualifications and Education

Essential:

GCSEs (or equivalent) at grades A-C/9-4, including Mathematics and English. Proven experience in procurement, buying, or supply chain management

.

Desirable:

Experience working with procurement software in a mechanical or electrical Wholesale business.

Experience

Essential:

Demonstrable experience in a buying or procurement role within the mechanical and electrical or engineering sectors. Track record of managing supplier relationships. Experience sourcing materials and services within budget and timeline constraints.

Desirable:

Specific experience with M&E materials and suppliers. Experience with procurement software or enterprise resource planning (ERP) systems.

Skills and Competencies

Technical Skills

Knowledge of M&E systems and materials, including their application in construction projects. Proficient in procurement software and Microsoft Office, especially Excel. Strong numerical and analytical skills, with attention to detail.

Soft Skills

Excellent negotiation and influencing skills. Strong communication and interpersonal skills to liaise effectively with suppliers and internal teams. Organisational skills with the ability to prioritise tasks and manage time effectively. Problem-solving mindset to address supply chain and procurement challenges.

Personal Attributes

Proactive and self-motivated, with a commitment to delivering high-quality results. Resilient and adaptable to changing priorities and project demands. Team player with a collaborative approach to work. Keen to develop professionally and stay updated on industry trends and innovations.

Additional Requirements

Full UK driving license. Flexibility to meet project deadlines and adapt to site-specific requirements. Commitment to upholding company values, including sustainability and continuous improvement.
Job Types: Full-time, Permanent

Pay: 35,000.00-40,000.00 per year

Benefits:

Casual dress Company events Company pension Free parking On-site parking Paid volunteer time Referral programme
Schedule:

Day shift Monday to Friday
Ability to commute/relocate:

Belfast BT5 5GG: reliably commute or plan to relocate before starting work (preferred)
Work authorisation:

United Kingdom (required)
Work Location: In person