Job Description

Areas of accountability and responsibility

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Being the point of contact between the business and its Supply Chain, this roles primary responsibilities will be:

Placing orders and expediting with Suppliers, to ensure On Time In Full (OTIF) delivery to support requirements, across all aspects of Direct and Indirect materials and services Negotiating to obtain best cost, delivery, contract terms, or other variables, in order to provide best value to the organisation. Work within budgets for projects or other requirements, monitoring and reporting as necessary. Provide accurate and timely feedback to stakeholders regarding supply of goods and services. Maintain and further supplier relationships, and actively support vendor development, fostering the relationships with key suppliers to develop partnerships and associated agreements. Monitor and actively manage supplier performance. Manage and support (in collaboration with other team members and departments) the approved vendor list, ensuring that new vendors are sourced and established as appropriate following all necessary internal and regulatory requirements. Monitor inventory levels, ensuring current and future needs are met, preventing shortages or overstocking.

Additional to these, working with other internal departments:

Ensure correct processing of orders or provide support so that invoices can be processed correctly, working with Finance to resolve queries. Work with other departments to resolve or escalate Quality concerns, including raising and processing Non-Conformity Reports (NCRs), and subsequent resolution. Support Continuous Improvement activities. Collaborate with Engineering, Production, and Project Management to understand material specifications and requirements, and align delivery of material with project schedules.

Support departmental objectives:

Continual reviews and updates to business policies, procedures, and processes. Full records and traceability of all procurement activity, with supporting evidence and approvals. Stay updated with market trends, new developments or obsolescence, or significant local or global events that may cause Supply Chain disruption, promoting new methodology, materials or equipment, and identifying and managing risk. Working as part of the wider Supply Chain, providing additional support to Logistics as necessary.

Identify and obtain cost savings, documenting these to ensure knowledge and best practice is shared within the department, while ensuring that performance or compliance are not compromised.

Qualifications and experience

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Essential

Experience in Procurement activities (Purchase Orders (P.Os), contracts, Service Level Agreements (SLAs), Requests For Quotation/Proposal (RFQ/RFP) High level negotiating skills Numerate and analytical MS Office applications (Excel, Word, Outlook, etc) Demonstrated ability to build effective relationships Understanding and awareness of contracts and contract law Understanding of logistics and import/export requirements

Desirable

CIPS (Chartered Institute of Procurement and Supply) level 4 (Diploma) or higher qualification Experience in a manufacturing or other engineering environment ERP system knowledge and experience * Knowledge/understanding of customs regulations