Job Description

We are seeking to recruit a full time Car Parking Admin Support with the possiblility of working at both HRI & CRH sites.



The successful post holder will provide admin support dealing with permits, ANPR, Park and Ride etc.



We are looking for a friendly, well organised and motivated individual.

Summary of the role:

To assist with the day to day operational administration of Facilities Management services, therefore flexibility is an important component of the post.



To ensure service delivery and staff information is managed effectively, accurately and that all databases are kept up to date and available.



At CHS we understand the differences in delivering our services in complex environments and we have a flexible approach to meet the needs of our customers. Our Estates and Facilities management functions alongside our Medical Engineering, decontamination and procurement service, provides the following:



Fully managed estate and building maintenance



Medical engineering/equipment maintenance/ decontamination



Procurement advice, guidance and governance



Capital project management



Transport



Grounds maintenance.



Portering



Catering



Cleaning (including robot and deep cleaning)



All provided to nationally recognised standards giving you assurance that your premises and equipment will be the best they can, and your customers will have confidence in you as a provider.

Key Responsibilties:

Ensure that confidentiality is maintained at all times, only releasing confidential information during the course of employment to those acting in an official capacity and where appropriate.



To provide admin support dealing with permits, ANPR, Park and Ride



Answer telephone calls in a polite and professional manner, taking accurate messages where appropriate for onward transmission or redirecting to other departments.



Attend and take part in team meetings and regular reviews with the line manager(s).



To maintain the filing system, including e-filing.



Ensure the security and confidentiality of all records.



Deal with incoming/outgoing mail/email for the department, distributing and re-directing post accordingly and ensuring outgoing mail is dispatched to the central distribution point.



Be able to input/extract data, using relevant electronic software. To be able to manipulate data and generate basic evaluation reports.



To maintain promotional materials using relevant software, keeping it up to date and accessible.