Job Description

An exciting opportunity has arisen for a motivated individual to join the team on a 12-month fixed-term basis to help shape the future of Newcastle Hospitals Charity as we make a real difference for our patients, our staff and our region. As a key member of the team, the post holder will play a pivotal role in supporting the Funding and Partnerships function.
This role will join a collaborative and supportive funding team responsible for a busy portfolio of grant making, ensuring accurate records are kept and having a key role in requesting and reviewing impact from the amazing projects with fund.

• Interview Date: Wednesday 3 September 2025
• 37 hours 30 minutes/week
• You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy.

NO AGENCIES PLEASE
Main duties of the job
Newcastle Hospitals Charity makes grants in support of initiatives that help to improve the health and wellbeing of the patients, people, and wider communities of Newcastle Hospitals.
This role provides crucial admin support to the team with the delivery of an Engagement and Impact Strategy for grant-making. You will provide a high quality, effective and efficient administrative service, liaising with colleagues in the Charity's finance team to ensure that grant payments are made quickly, accurately, and efficiently, and maintaining efficient records of grant applications, awards and monitoring. You will have excellent organisational skills including record keeping and time management.
We're also looking for someone with strong interpersonal skills, understanding of digital communication methods, IT literacy, and the ability to work within a busy, fast-paced environment. You will be comfortable supporting applications with applying for funding and guiding them through the process.
You will have excellent attention to detail and the ability to maintain accurate records.
About us
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Our staff oversee over 6,500 patient contacts every day, delivering high standards of healthcare from the following sites:
Freeman Hospital
Royal Victoria Infirmary (RVI)
Health Innovation Neighbourhood (on the former Newcastle General Hospital and Centre for Ageing and Vitality site)
Newcastle Dental Hospital
Newcastle Fertility Centre
Northern Centre for Cancer Care, North Cumbria
Northern Genetics Service
Cramlington Manor Walks
These include a range of flagship services which deliver cutting-edge care (supported by state-of-the-art diagnostic services in both radiology and pathology) and are a catalyst for innovation to support pioneering clinical practice in the NHS.
We also have offices at Regent Point in Gosforth and community sites.
Please see attached information on what Staff Benefits we have to offer at our Trust under 'Documents to download' or 'Supporting documents'.
For further information on The Newcastle upon Tyne Hospitals NHS Foundation Trust please visit:Careers | Newcastle Hospitals | NHS | Newcastle HospitalsandNewcastle Hospitals NHS Foundation Trust
Details
Date posted
04 August 2025
Pay scheme
Agenda for change
Band
Band 5
Salary
31,049 to 37,796 a year per annum
Contract
Fixed term
Duration
12 months
Working pattern
Full-time
Reference number
317-2025-24-004
Job locations
Trustwide
317 Trustwide
NE7 7DN
Job description
Job responsibilities
To support the Associate Director and Engagement and Impact Manager with Charity grant-making To support the Engagement and Impact Manager with the development and delivery of an Engagement and Impact Strategy for Charity grant-making, and to support the Charity Committee, a sub-committee of Trust Board, to fulfil its grant-making duties as defined in the Charity Policy and the Trusts Constitution. To provide a high quality, effective and efficient administrative service to the grant-making of the Charity To liaise with colleagues in the Charitys finance team, and with applicants, to ensure that grant payments are made quickly, accurately, and efficiently. To maintain efficient records of Charity grant applications and awards and assist with the monitoring and evaluation of Charity grants, analysing, and interpreting data and reporting on the cumulative and individual impact of grants made. To work with the Associate Director and the Engagement and Impact Manager to ensure that effective relationships between the Board of Directors, Council of Governors and Trusts membership are maintained. To support the Engagement and Impact Manager with implementation,monitoring, and audit requirements of grant-making governance for the Charity Committee to ensure compliance with the regulatory framework of the Charity Commission and associated bodies To provide publicity, training and education on Charity grant-making, grant programmes and the grant application process To prepare reports for the Charity Committee and Charity Working Groups To work as a key member of the Charity team, contributing to broaderengagement and administrative work that contributes to the Charitys overall effectiveness. Job description
Job responsibilities
To support the Associate Director and Engagement and Impact Manager with Charity grant-making To support the Engagement and Impact Manager with the development and delivery of an Engagement and Impact Strategy for Charity grant-making, and to support the Charity Committee, a sub-committee of Trust Board, to fulfil its grant-making duties as defined in the Charity Policy and the Trusts Constitution. To provide a high quality, effective and efficient administrative service to the grant-making of the Charity To liaise with colleagues in the Charitys finance team, and with applicants, to ensure that grant payments are made quickly, accurately, and efficiently. To maintain efficient records of Charity grant applications and awards and assist with the monitoring and evaluation of Charity grants, analysing, and interpreting data and reporting on the cumulative and individual impact of grants made. To work with the Associate Director and the Engagement and Impact Manager to ensure that effective relationships between the Board of Directors, Council of Governors and Trusts membership are maintained. To support the Engagement and Impact Manager with implementation,monitoring, and audit requirements of grant-making governance for the Charity Committee to ensure compliance with the regulatory framework of the Charity Commission and associated bodies To provide publicity, training and education on Charity grant-making, grant programmes and the grant application process To prepare reports for the Charity Committee and Charity Working Groups To work as a key member of the Charity team, contributing to broaderengagement and administrative work that contributes to the Charitys overall effectiveness.
Person Specification
Qualifications & Education
Essential

• Degree level or equivalent relevant work experience/qualifications

Desirable

• Specialist qualification or CPD in charity, public relations, communications or equivalent

Knowledge & Experience
Essential

• Knowledge of key issues facing hospitals, and the communities they serve, and an understanding of how charitable grant-making might help address these.
• Well-developed financial literacy and experience of undertaking financial administration tasks.
• Experience of communicating effectively with different audiences and different backgrounds across all levels
• Experience of delivering engagement and involvement related projects
• Understanding of digital communication methods, including social media
• Interpret and analyse complex data for communication to key stakeholders and decision makers within and outside the Trust / Charity.

Desirable

• Administrative / stakeholder engagement experience in the Voluntary, Community and Social Enterprise (VCSE) sector or within the NHS within clinical and/or corporate services
• Communications/marketing experience, including social media.
• Developing and delivering development and improvement programmes
• Administrative / stakeholder engagement experience in the NHS or the charitable sector
• Experienced in use of Customer Relationship Management (CRM) systems.
• Understanding of the NHS and the way it works
• Knowledge of the Data Protection Act and General Data Protection Regulation.
• Knowledge of Equality & Diversity regulations

Skills & Abilities
Essential

• Ability to provide high-quality, Board level, administrative support, including high quality minute-taking at corporate meetings.
• Excellent organisational skills including record keeping and time management.
• Ability to organise and facilitate stakeholder engagement activities, events and meetings, PR activities/campaigns and the associated logistics.
• Ability to work within a busy, fast-paced environment.
• Ability to manage conflict and sensitive situations and to communicate effectively both verbally and in writing.
• IT literacy across Microsoft suite including spreadsheets (Excel), with good keyboard skills.
• Strong interpersonal skills, for effective working with colleagues and internal and external applicants.

Person Specification
Qualifications & Education
Essential

• Degree level or equivalent relevant work experience/qualifications

Desirable

• Specialist qualification or CPD in charity, public relations, communications or equivalent

Knowledge & Experience
Essential

• Knowledge of key issues facing hospitals, and the communities they serve, and an understanding of how charitable grant-making might help address these.
• Well-developed financial literacy and experience of undertaking financial administration tasks.
• Experience of communicating effectively with different audiences and different backgrounds across all levels
• Experience of delivering engagement and involvement related projects
• Understanding of digital communication methods, including social media
• Interpret and analyse complex data for communication to key stakeholders and decision makers within and outside the Trust / Charity.

Desirable

• Administrative / stakeholder engagement experience in the Voluntary, Community and Social Enterprise (VCSE) sector or within the NHS within clinical and/or corporate services
• Communications/marketing experience, including social media.
• Developing and delivering development and improvement programmes
• Administrative / stakeholder engagement experience in the NHS or the charitable sector
• Experienced in use of Customer Relationship Management (CRM) systems.
• Understanding of the NHS and the way it works
• Knowledge of the Data Protection Act and General Data Protection Regulation.
• Knowledge of Equality & Diversity regulations

Skills & Abilities
Essential

• Ability to provide high-quality, Board level, administrative support, including high quality minute-taking at corporate meetings.
• Excellent organisational skills including record keeping and time management.
• Ability to organise and facilitate stakeholder engagement activities, events and meetings, PR activities/campaigns and the associated logistics.
• Ability to work within a busy, fast-paced environment.
• Ability to manage conflict and sensitive situations and to communicate effectively both verbally and in writing.
• IT literacy across Microsoft suite including spreadsheets (Excel), with good keyboard skills.
• Strong interpersonal skills, for effective working with colleagues and internal and external applicants.