Job Description

The closing date is 3rd Jun 2025

Anticipated Interview date(s) 16.6.2025

Job summary

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Are you an experienced motivated administrator looking for a new challenge?


Are you approachable friendly and compassionate with enthusiasm for developing new skills?


Are you good at working as part of a team?.


If this describes you , then this could be the job opportunity you are looking for .


We are seeking to recruit a permanent part time 22.5 hrs a week Band 3 Administrator to join our friendly and supportive Children Looked After team .


You will have a degree of resilience and be able to work well under pressure , though full support is given through supervision .


You will be part of a team that manage the workstreams in relation to children where adoption is been considered as part of permanency planning.


Previous administration experience and good working knowledge of Microsoft office packages is essential.


You will have an opportunity to negotiate a flexible and agile working pattern with working hours between Monday to Friday 9/5.


You will have a thorough induction period and will be encouraged and supported to further develop within your role.


Please see the and Personal Specification for full details and essential criteria.


This vacancy may close early if enough applicants are received

Main duties, tasks & skills required

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Support the input and populate databases for children being discussed at Agency Decision Making meeting.


Support the team to manage the Adoption Databases and Adoption duty email inbox.


Support the management of RIO electronic health records post Adoption.


To manage allocated workstreams and make daily decisions dealing with issues as they arise.


To make decisions and take actions within the team relating to routine enquiries, whilst receiving support and supervision from the Band 4 Administrator and CLA Nurse team.


Assist the inclusion of data gathering that ensure the effective management of the CLA service functions in relation to Adoption.


Ensure the provision of consistent, efficient and timely secretarial and administrative service to members of the CLA Team. This will include audio and copy typing of correspondence.


Other general office duties such as, electronic filing, circulation, tracking of records, printing, answering telephone.


Ensure all incoming communication is dealt with efficiently, effectively and confidentially.


Work alongside the Band 4 Administrator to prepare information for completion of the Initial Health Assessment completed by Paediatrician, and to type and distribute the report once dictated


Have a comprehensive understanding of ,Trust information systems EPRO, MAXIMS, RIO, LCS, TRAK ,Care Plus, the NHS Spine, Egress, SIDeR


Please refer to the job description and personal specification, for further details of the role.

About us

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At

Somerset NHS Foundation Trust

, we're committed to supporting our employees with a range of benefits designed to enhance your professional and personal life. We offer:

Flexible working options

to help you balance work and life

NHS pension scheme

for long-term financial security

Generous annual leave allowance

to recharge and relax A strong focus on

career development

to help you grow and achieve your potential

Additionally, you'll gain access to our

Blue Light Card

, unlocking exclusive discounts on shopping, dining, and leisure activities, as well as NHS-specific perks to support you both inside and outside of work.


We are proud to foster a

diverse, skilled, and inclusive workforce

, and we encourage applications from all backgrounds.

Why Somerset?

Somerset offers the perfect blend of

idyllic countryside, outstanding areas of natural beauty

, and

breathtaking coastlines

, with vibrant cities like

Bristol

,

Bath

, and

Exeter

just a short drive away - and only two hours to

London

.


The region is home to excellent

educational facilities

, and with affordable housing compared to other parts of the country, it's a great place to build both your career and your future.

Somerset truly has it all

- the peaceful countryside and cosmopolitan city life, with something for everyone to enjoy.

Job description

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Please see attached & Person Specification for further details of duties and responsibilities.

Person specification

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Qualifications

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Essential

Please see attached & Person Specification for further details


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Desirable

Please see attached & Person Specification for further details


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Experience

####

Essential

Please see attached & Person Specification for further details


####

Desirable

Please see attached & Person Specification for further details


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Additional Criteria

####

Essential

Please see attached & Person Specification for further details


####

Desirable

Please see attached & Person Specification for further details


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Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.


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For help with your application, contact:

Mairead Farrell


Mairead.Farrell@somersetft.nhs.uk


07917068909


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Pay scheme

Agenda for Change


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Band

Band 3


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Salary

24625.00 to 25674.00 Yearly
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Contract

Permanent


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Working pattern

Part-Time, Flexible Working


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Reference number

184-OL-GR-2527


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Job locations

Children Looked After, East Re

Level 2 East Reach House

Taunton

Somerset

TA1 3EN