Job Description

:

Children's Home Administrator

RESPONSIBLE TO:

Company Director

JOB SUMMARY:

Recruitment & Back Office Administration Tasks

HOURS OF WORK:

16 hours per week, Tuesday & Friday, 9am - 5pm

LOCATION:

Tamworth

TYPE:

Part-Time

About Destini

Destini is a values-led residential childcare provider based in Tamworth, Staffordshire, committed to delivering high-quality, trauma-informed care to some of the most vulnerable children in the UK. Our approach is centred around stability, consistency, and genuine connection, ensuring every child has the best possible chance at healing and long-term success.

We operate small, family-style homes that prioritise emotional safety, therapeutic care, and personal development. Our team works closely with professionals, local authorities, and families to create personalised care plans that meet the unique needs of each child.

As an organisation, we are intentional about raising the standard of care, investing in our staff, and maintaining compliance across all areas of practice. With further services now being developed, including secure transportation and professional training, this is an exciting time to join Destini and grow with a forward-thinking team committed to long-lasting impact.

Job Overview

Destini is looking for a proactive and highly organised Children's Home Administrator to join our growing team, this role will play a vital part in ensuring the organisation runs smoothly day to day. A main responsibility of the role will be managing staffing and recruitment, ensuring processes align with safer recruitment principles, this includes coordinating DBS checks, training records and compliance documentation, as well as being responsible for ensuring the staffing team is full and there is five bank staff on role for cover at all times. In addition to recruitment support, the postholder will assist the organisations director with a variation of back-office and business administration tasks that will vary week to week based on the needs of the organisation, this will require flexibility, initiative and a strong eye for detail.

Key Responsibilities

Manage end-to-end recruitment administration in line with safer recruitment protocols. Maintain communication with our HR advisors at Peninsula to ensure accurate and well-advised information is provided to staff Support with the administration of staff who hold sponsorships and visas Support HR queries day to day Support staff well-being day to day Manage Bright HR and BLIP staff management platform Support with payroll including compiling of timesheets, communicating with staff regarding their hours, point of contact for staff and administration logging hours and monthly pay Coordinate and track DBS checks, employment references, right-to-work documents, and staff files. Maintain accurate and confidential personnel records in compliance with regulatory standards. Provide administrative assistance to directors across day-to-day business operations. Prepare reports, correspondence, and support documentation as required. Organise and minute team meetings, maintain schedules and ensure follow-up on action points. Recruit, maintain, and coordinate a pool of at least five bank staff to ensure that shift coverage is always available. Ensure smooth running of the office environment, including maintaining supplies, filing systems and essential records. Handle incoming communication (emails, phone calls, and post) in a timely and professional manner. Assist in reviewing and updating company policies, procedures, and administrative systems to ensure compliance with current legislation and internal standards. Undertake additional administrative tasks as needed in response to the changing needs of the business.

Qualifications and Skills

Essential:

- Proven experience in recruitment or administration,

preferably within the care or education sector.

- Excellent organisational and time management skills, with the ability to manage multiple tasks and priorities.

- Proficient in using RAG rating systems and other tracking tools to monitor progress.

- Strong communication and interpersonal skills, with the ability to build relationships with both staff and clients.

- High attention to detail, particularly in maintaining accurate records and documentation.

- Ability to work independently and as part of a team.

Desirable:

- Strong understanding of safer recruitment practices and compliance requirements.

- Knowledge of DBS check processes and training requirements within the care sector is highly desirable.

- Knowledge of platforms such as Peninsula, Bright HR and Care Check.

Working Conditions

- Office-based with occasional travel to client sites if required.

- Flexible working hours may be considered.

Pay & Benefits

Salary: 12.50 per hour

Contract type: Part-time

Training and development: Ongoing training opportunities including safer recruitment, compliance, and administrative systems

Supportive environment: Work alongside an experienced leadership team committed to professional growth

Regular team socials: Opportunities to connect and unwind with the wider Destini team through regular staff socials and wellbeing activities

Career progression: Room to grow with the organisation as it expands into new services and locations

Staff Wellbeing: Employee Assistant Program providing 24/7 support, local restaurant and shopping discounts, employee of the month

Job Type: Part-time

Pay: 12.50 per hour

Expected hours: No less than 16 per week

Benefits:

Company pension Health & wellbeing programme
Schedule:

8 hour shift Day shift Monday to Friday No weekends
Application question(s):

Do you have experience working in an administrative role in either the education or care sector? Are you familiar with Ofsted and safeguarding regulations?
Work Location: In person