Job Description

Clerical Assistant


Craigroyston Primary School


Salary: 25,905-26,111 (pro-rata for part time and sessional)


Hours: 18.67 per week, 39 weeks sessional


Working Pattern: 9:00am to 12:30pm (Monday to Thursday) & 8:20am to 13:00pm on Fridays.


Purpose of the Job:


To undertake clerical duties within the school under the supervision of the


School Administrator.


To assist in updating and maintaining all aspects of the SEEMIS computerised


registration system.


The post holder may be expected to undertake any of the following duties:


Word processing for staff throughout the school including: correspondence, reports, minutes, records and returns, purchase orders, class handouts, information bulletins, etc.


Reception and switchboard duties. Receiving visitors, taking and relaying messages, answering simple queries, locating staff, etc.


Internal communications - locate members of staff or pupils in the school. Deliver messages and take round notices.


Keep internal records such as class lists. Make out and update pupil records and prepare returns of admits and leavers. Maintain pupil record filing systems. Prepare returns for education department and SOEID.


Requisitions and Invoices - maintain filing system of requisitions and invoices. Process invoices and progress outstanding orders. Complete certification.


School meals/milk money - record lunch and milk money; issue lunch tickets. Maintain and update free meals roll. Prepare monthly return of meals supplied and cash banked.


Assist with administration for outings and excursions, collect and record money and prepare money for banking.


Stamp outgoing mail and keep post book.


Seemis - assist with the operation of the computerised administration package.

Please Note:

there will not be any flexibility with regards to the working hours for the week. (9:00am to 12:30pm (Monday to Thursday) & 8:20am to 13:00pm on Fridays)


This post is regulated work with children and/or protected adults under the Protection of Vulnerable Groups (Scotland) Act 2007. The preferred candidate will be required to join the PVG Scheme or undergo a PVG Scheme update check. Where an individual has spent a continuous period of 3 months or more out with the UK in the last 5 years, an Overseas Criminal Record Check will be required. You will be required to provide this check. A n unconditional offer of employment and commencement in the post will be subject to the outcome of both these pre-employment checks being deemed satisfactory.




We're committed to creating a workplace culture where all our people feel valued, included and able to be their best at work, and we recognise the benefits that a diverse workforce with different values, beliefs, experience, and backgrounds brings to us as an organisation.


As part of our goal to improve our organisational culture and create a great place to work together for the people of Edinburgh, we want to make sure that we're bringing the best people into our roles, not just in their skills and experience but also in their approach to work.


To help achieve this, we're changing the way we interview and assess candidates by moving from a competency-based interview approach to a behavioural and technical (skills for the job) based approach. This new way of interviewing will allow us to assess how you think and how you would bring Our Behaviours of Respect, Integrity and Flexibility into your ways of working.


You can find out more on Our Behaviours web page Our Behaviours - The City of Edinburgh Council


Our salary range typically reflects the initial starting salary and annually increases until it reaches the top of the range.


Happy to talk flexible working.


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View Clerical Assistant job pack


View Sessional Working information