Job Description

Job Title: Part-Time Clerical and Supply Chain Administrator

Location:

On-site at Urban Ice Tribe HQ, Wigan, UK (Hybrid Working)

Schedule:

16-24 hours per week (flexible based on business needs)

Start Date:

Immediate

Reports To:

CEO / Business manager

About Urban Ice Tribe and Role Overview

Urban Ice Tribe is a wellness lifestyle brand dedicated to cold-water therapy, breathwork, transformative retreats, and sustainable wellness products. We blend powerful mind-body tools with immersive experiences that help people reconnect with clarity, resilience, and purpose.
We're looking for a

reliable, detail-oriented Clerical and Supply Chain Administrator

to support our finance and operations teams. You'll manage financial reconciliations, maintain organized records, and handle procurement of materials required for our product assembly and packaging. Your work will be essential to ensuring our backend processes run smoothly and efficiently contributing to the seamless delivery of our wellness mission.

Key Responsibilities

Clerical & Financial Administration

Perform weekly financial reconciliations across WooCommerce and QuickBooks. Log, categorize, and reconcile receipts, invoices, refunds, and expense claims. Collaborate with the Logistics & Operations Coordinator to ensure supplier receipts are reconciled monthly. Maintain accurate digital records of shipping and supplier documents. Ensure all documentation is correctly uploaded, labelled, and stored. Track VAT, supplier invoices, and digital sales. Support the monthly close process, ensuring all payments are accounted for and reconciled. Flag discrepancies in income, expenses, or platform syncs. Monitor and troubleshoot integration issues between WooCommerce and QuickBooks.

Procurement & Supply Chain Support

Source and procure components and materials for product packaging and assembly. Track inventory and reorder consumables and packaging materials as needed. Maintain vendor relationships, ensuring cost-effectiveness and timely delivery. Assist with inventory tracking, inbound/outbound stock movements.

What We're Looking For

Minimum 2 years in a clerical, finance, or supply chain administration role. Strong proficiency in

QuickBooks

Online

and

WooCommerce

. Experience in procurement and vendor management. Understanding of expense categorization and basic accounting workflows. High accuracy, strong attention to detail, and self-management. Confident communicator--able to summarize account issues and liaise with suppliers.
2

Bonus Skills (Preferred but not essential)

Familiarity with payment integrations like

Stripe

,

PayPal

, etc. Experience working with e-commerce, wellness, or coaching businesses.

Working Hours & Benefits

16-24 hours per week with flexible scheduling (hybrid working possible). Be part of a values-led, wellness-oriented team. Opportunity to expand into broader financial administration or operational roles.

How to Apply

Please send your CV and a short cover letter detailing your relevant experience

To:

rebecca@urbanicetribe.com

Subject Line:

Part-Time Clerical and Supply Chain Administrator

Job Type: Part-time

Pay: 13.00-15.00 per hour

Expected hours: 16 - 24 per week

Benefits:

Free parking On-site parking
Schedule:

Monday to Friday
Experience:

Clerical + Supply chain administration : 2 years (required)
Language:

English (required)
Work authorisation:

United Kingdom (required)
Work Location: Hybrid remote in Wigan WN5 7XB

Expected start date: 26/05/2025