Job Description

London Headquarters



Location: Head Office, Telephone House, London EC2

Salary: Negotiable

Office: Hybrid (4 in office and 1 at home)

Key Tasks
Managing a portfolio for multiple


Set up Clients, Properties, Units, Leases and Tenants/Debtors on


Maintain lease information in TRAMPS (updates, reviews, ensures system records are current).


Carry out daily maintenance (rent increases, assignments and renewals).


Post invoices (service charges, rent, utilities, repairs) and process payments; reconcile creditor & debtor ledgers.


Handle client statements and regular reporting to clients and internal stakeholders.


Prepare Funding


Ad hoc reporting and projects to improve financial processes, efficiencies, controls.


Liaising and dealing with surveyors, client, supplier, tenant, auditors


Prepare periodic VAT reports and VAT


Prepare and monitor

service charge budgets

, forecasting and variance reporting; ensure service charge reconciliations are done accurately at year-end.
Reconcile cash receipts, bank accounts, and prepare pay overs to clients and landlords.


Manage arrears & liaise with credit control / tenants / property managers to resolve queries.


Assist with VAT returns / VAT reporting where required including service charge VAT liabilities where properties are opted and client has void units.


Support audits (internal / external) by preparing schedules, reconciliation work and responding to


Experience & Qualifications
At least

3 years

'

experience

in property / client accounting, with

hands-on experience in TRAMPS

(or similar property management systems).
Strong understanding of service charge accounting: budgeting, reconciliation, apportionment.


Good knowledge of lease accounting: rent reviews, lease terms, renewals, terminations.


Competent with Microsoft Excel (intermediate to advanced: pivot tables, vlookups, formulae) and other MS Office tools.


Formal accounting qualification (e.g. AAT / ACCA / CIMA) is desirable but not always essential if experience is strong.


Excellent attention to detail and organisational skills; ability to meet deadlines with competing priorities.


Strong verbal & written communication skills; able to liaise with clients, tenants, property managers, auditors etc.


Other Skills/Personal Attributes
Proactive, self-motivated, able to work under pressure.


Good teamwork skills but capable of working independently.


Analytical mindset; able to spot anomalies / errors and resolve them.


Adaptability - willing to learn, adapt systems or processes as change occurs.


Integrity and professionalism; handling client funds and data with care and confidentiality


be computer literate with good excel knowledge & spreadsheet






To apply, please send your CV to Ray Taylor (ray.taylor@strettons.co.uk).