Job Description

Location:

Occupational Health and Safety Office, 10 Parks Road, Oxford, OX1 3PD

Salary:

32,108 - 37,338 per annum

Contract:

Full Time, Fixed Term Contract

About Us

Spanning the historic streets of the "city of dreaming spires", the University of Oxford has been ranked the world's leading university for ten consecutive years. A place where centuries of tradition meet world-changing innovation, we offer you the chance to shape the future while working in an inspiring environment that promotes excellence. Here, you'll contribute to ground-breaking research that tackles global challenges - from advancing sustainability to pioneering healthcare solutions - and join a diverse, inclusive community that champions your wellbeing, development, and aspirations. Apply now to become part of our extraordinary legacy.

What We Offer

Working at the University of Oxford offers several exclusive benefits, such as:
38 days of annual leave (inclusive of public holidays) to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service. One of the most generous family leave schemes in UK higher education, offering up to 26 weeks of full-pay maternity and adoption leave, plus 12 weeks of full-pay paternity/partner leave. A commitment to hybrid and flexible working to suit your lifestyle. An excellent contributory pension scheme. Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans. Access to a vibrant community through our social, cultural, and sports clubs.

About the Role

The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic.
The University Occupational Health and Safety Office is part of the Human Resources department within the University Administration and Services. The Office provides advice on all aspects of health and safety within the University, including fire safety. Its main function is to support the University's Safety Executive Group, by monitoring compliance and formulating policies or guidance. This includes coordinating consultation exercises with the University's Consultative Committee for Health and Safety.

A small, friendly unit, the University Occupational Health Service provides occupational health (OH) services to University staff, post-graduate students, medical students, academic visitors, and some undergraduate students at its city centre location, and at one satellite clinic. The department is presently staffed by a team of a Consultant OH Physician, OH Advisers, OH Nurses, and three administrative staff.
The clinical administrator is one of those 3 administrative staff who are key to the smooth-running of the department, being the first point of contact for most of the clients and managers seeking support from the OH team. The administration roles are important enablers of both the quality and responsiveness of the OH services, and the role holders will work closely with the OHS clinical team and a range of clients and stakeholders.

About You

Essential selection criteria

Experience of managing administrative processes and client-facing work Ability to interpret, apply and communicate regulations and procedures The ability to work independently, with minimum supervision, and a willingness to resolve situations, as well as knowing when to refer issues to others The ability to organise own workload and to work to deadlines, evidenced by formal qualifications at (for example BTEC ND, NVQ Level 3 or equivalent) and/or significant work experience at a similar level Ability to use standard computer programs (Outlook, Word, Excel) and have experience of using a database Previous experience of working as part of a team in an office environment

Desirable selection criteria

Experience of working within an HE institution or within a service industry environment Some experience of clinical administration, including the ability to be numerate and accurate, with excellent attention to detail and a methodical approach Previous experience of working with Cority or equivalent OH patient record electronic platforms

Application Process

To apply, please upload:
A covering letter/supporting statement Your CV The details of two referees
The closing date for applications is 12 noon on 17 October 2025.
Interviews will take place on 29 October 2025.