Job Description

Grade UE05: 29,588 to 33,951 per annum (pro-rata if part-time)

ISG / The Planning Unit of Library and University Collections

Part-time: 21 hours per week

Fixed-term: 4 months

The Opportunity:

We are looking for a Collections Management Technician to assist the Appraisal Archivist & Archive Collections Manager as cover for an internal secondment. The role provides an opportunity to increase intellectual and physical accessibility of the University's cultural heritage assets for teaching and research, as well as provide early career development to those interested in the archival and wider cultural heritage collections management fields.


The main work site will be the Main Library in George Square, but the occasional day may be required at the University Collections Facility in South Gyle, and visits to New College on the Mound and 29 George Square may also occur. The applicant will also make visits to potential donors within and outside of the University alongside the Appraisal Archivist.

What the job involves:

To support the Appraisal Archivist & Archive Collections Manager to appraise archival collections with differing, often complex, content, extent and format. This includes disposal actions to professional standards with reference to relevant data security and access legislation. To support the Appraisal Archivist & Archive Collections Manager to ensure collection housing and storage space is consolidated and managed effectively. This includes collection housing and moves (planning and execution), and analysis. To support access to collections through improving and maintaining collections location information, appraisal documentation, materials and equipment to professional standards. Communicate collections management process and information as appropriate for the purposes of reporting, sharing knowledge and best practice, building support and funds, and for inclusivity and sustainability.

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A bit about you:

Experience working in a relevant role in an archive or library setting (Essential). Knowledge of archive collections management practices and procedures; an understanding of current professional best practice (Essential). Good communication and interpersonal skills, including strong team working skills (Essential). Ability to organise and deliver work within agreed timescales to a high level of accuracy (Essential). Excellent manual dexterity for the appropriate handling of collections, as well as being capable of fulfilling the physical demands of the role, such as working at height and moving large quantities of collection items (Essential). Flexible approach to changing tasks, work environment and approaches to working practice (Essential). Clear experience and skill in using IT packages such as Microsoft Office and an openness to new forms of technology (Essential). Commitment to supporting Equality, Diversity & Inclusion in the workplace (Essential). Experience of working in the project context (Desirable). Experience of library and archive cataloguing systems (Desirable).

Application procedure:

We welcome informal enquiries about the role - to find out more, please email Abigail Hartley, Appraisal Archivist and Archive Collections Manager at abigail.hartley@ed.ac.uk .


The University is committed to equality, diversity and inclusion. If you have the right skills for the job, we want to hear from you. We encourage applications from the right candidates regardless of age, gender identity, disability, sexual orientation, religion, belief or race.


Prior to any employment commencing candidates will be required to evidence Right to Work in the UK

.

On this occasion the University will not consider applicants requiring sponsorship for this role. International workers will therefore only be able to take up this role if they can demonstrate an alternative right to work in the UK.


To apply, upload a CV and cover letter before

Monday

18th August 2025.

Interviews will be held

in-person

on

Monday

25 August 2025

.