Job Description

To provide essential administrative support to the commercial team, ensuring accurate and timely processing of invoices, payments, and contract documentation. This role also supports the effective management of the company's vehicle fleet, helping ensure operational continuity.

Role specific duties;

Commercial Administration

Assist with processing and tracking subcontractor and supplier invoices.

Maintain accurate records of payments, applications, and variations. Support the preparation of monthly cost reports and forecasts. Liaise with finance to ensure timely payments and resolve discrepancies. Maintain contract documentation and commercial filing systems.

Fleet Management

Maintain up-to-date records of company vehicles, including MOT, insurance, tax, and servicing schedules.

Support with vehicle allocation and onboarding/offboarding of drivers. Liaise with leasing companies and insurers as required.

What you will need to have:

Previous experience in a commercial or administrative role

Strong organisational and time management skills. Good working knowledge of Microsoft Excel and document management systems. Familiarity with fleet management or willingness to learn. Excellent communication and interpersonal skills. Ability to work independently and handle sensitive information with discretion
Successful candidates will be subject to a basic DBS check.

No role profile can cover every issue which may arise within the post at various times and the postholder is expected to carry out other duties from time to time, which are broadly consistent with those described.

Job Types: Full-time, Permanent

Pay: 28,280.00 per year

Benefits:

Additional leave Bereavement leave Casual dress Company events Company pension Cycle to work scheme Employee mentoring programme Enhanced maternity leave Enhanced paternity leave Free flu jabs Free parking Health & wellbeing programme Life insurance On-site parking Paid volunteer time Private medical insurance Sabbatical Sick pay Store discount Transport links Work from home
Ability to commute/relocate:

Didcot OX11 7NN: reliably commute or plan to relocate before starting work (required)
Experience:

fleet management : 1 year (required)
Language:

English (required)
Licence/Certification:

Driving Licence (preferred)
Work authorisation:

United Kingdom (required)
Location:

Didcot OX11 7NN (preferred)
Work Location: In person