Job Description

Job title:

Commercial Administrator

Based from:

Gloucester

Salary:

Up to 32,000 per annum

The Role

As our Commercial Administrator you will be responsible for supporting the Commercial and Operational Teams with any tasks relating to commercial and contractual administration. You will ensure the smooth management of sub-contractor applications, cost controls and project financials; whilst upholding all company policies and procedures.

Duties and Responsibilities

Providing administration support to the Quantity Surveying and Operational Teams relating to commercial and contractual issues Reviewing Sub-Contractor applications and allowances on variation accounts Ensuring allowances within Sub-Contract orders for payments Producing and managing Monthly Cost Control Reports to the project teams in a timely manner, ensuring information is accurate and challenging the team once returned Attending the Monthly Project Commercial Reviews Liaising between Procurement and Accounts to support the resolution of any invoicing/order queries Supporting and ensuring all Company policies and procedures are strictly adhered to regarding commercial management of our clients and Sub-Contrators, including payment schedules, applications, certifications, variations, contract notices/conditions, etc. Reviewing and challenging all 'Non-recoverable Costs' in terms of reasons how and why they have occurred Reviewing and issuing Project Actuals to Project Managers for review Continually monitoring projected costs to completion in line with budget with Project Managers, Contract Director and Commercial Director Ensuring that any overdue retention that is due to us is kept to a minimum Monitoring the team inbox and ensuring all queries are dealt with in a timely manner Any other duties specified by the line manager




No job description can be entirely comprehensive and the jobholder will be expected to adapt and carry out such other duties as may be required from time to time, on the understanding that they will be within the individual's remit and capability, and consistent with the status and responsibilities of the role within the business.

Person Specification

Essential

Comprehensive knowledge of Microsoft Products (Excel/Word/PowerPoint/Etc) Proactive diary management Ability to work to tight deadlines and to be process driven Ability to multitask and drive positive change in a fast-moving organisation Excellent attention to detail, sound problem solving skills and analytical thinking with demonstrable experience of delivering action plans to resolve issues and remedy disputes Excellent communication skills and ability to develop good working relationships with a broad range of stakeholders Ability to work using own initiative Proven record of working well as part of a team and being a positive influencer Experience of being proactive Desire to succeed and continually improve

Desirable

Extra training, skills and qualifications that are not an immediate requirement to the role but may show to be a benefit to any applicants


Understanding of Construction specific Contract forms including JCT and NEC forms of Contract Understanding of contractual and commercial knowledge Previous experience using software like Eque2 and Salesforce




We are an equal opportunity employer and value diversity. All employment is decided on the basis of qualifications, merit and business need.

Working Conditions

This role will be predominantly based in our Gloucester office; however, it may involve travel to site locations around the UK and may involve travel to Europe from time to time. Construction site locations will involve both inside and outside working environments and the employee will be required to use personal protective equipment.

Group Compliance

As part of the companies compliance to The Health & Safety at Work Etc Act 1974, ISO9001 for Quality, ISO14001 for Environmental and ISO27001 for Information Technology, there are several key objectives that are issued each year upon management review that we expect all staff to work towards in order for the company to meet these objectives and include but are not limited to:


Compliance to all legislative and British Standard requirements Compliance to associated accreditation bodies schemes from NSI, BAFE, LPCB, FIA and others as required Maximise customer satisfaction with the services provided by GBE Converge Working to reduce, renew and recycle any waste on and off our sites including our offices Protect the environment and ensure use of toxic materials is avoided where possible Work to best safe practice and ensure actions do not cause harm unto themselves or others Employees will not tamper with any issued PPE or plant machinery that it may cause harm unto themselves or others Ensure all minimum training requirement are met in compliance with the relevant ISO standards Ensure that any Information Technology 'incidents' are effectively reported and resolved in a timely fashion (internally or externally) Maintain clear desk and screen at all times * Compliance to ensure no deliberate breaches in security information and/ or systems