Job Description

About Us

We are an established UK-based marine engineering company, operating since 1935. We provide sales, servicing, repairs, and parts for both leisure and commercial vessels. We are proud to support the Ministry of Defence (MOD) with specialist marine engineering solutions, combining decades of experience with technical expertise to deliver high-quality, reliable service to both civilian and defence clients.

Job Overview

To aid with our continued growth, we are seeking a highly organised, detail-driven Commercial and Contracts Administrator to support the delivery of UK Ministry of Defence (MoD) contracts. This is a pivotal role within our commercial and operational function, requiring strong commercial awareness, integrity, and experience working in regulated environments.

You will play a key role in managing subcontractor administration, validating invoices, maintaining auditable records, and ensuring compliance with MoD contractual requirements.

Responsibilities

Act as the primary administrative contact for subcontractors and key suppliers Maintain accurate commercial records including contracts, purchase orders, rates, and variations Review and validate subcontractor invoices against contractual terms and delivery milestones Prepare and issue customer invoices in line with MoD contracts and agreed schedules Ensure full compliance with MoD contractual requirements, internal governance standards, and audit obligations, always maintaining clear and auditable records. Support contract change control, reporting, and month-end financial processes Work closely with Operations, Finance, and Project teams to ensure commercial accuracy

Skills and Experience

Proven experience in a commercial, contracts, or senior administrative role Experience managing subcontractors, suppliers, or third-party relationships Strong understanding of invoicing and financial accuracy Exceptional attention to detail and ability to manage multiple priorities Confident written and verbal communication skills Proficient in Microsoft Office, particularly Excel

Qualifications (Desirable)

Experience in defence, military, aerospace, engineering, or regulated sectors Familiarity with MoD contracts or government procurement Experience working in audit-driven or compliance-focused environments

Personal Attributes:

Highly organised, methodical, and accountable Professional and discreet, comfortable handling sensitive information Commercially aware with a pragmatic, problem-solving mindset Able to work independently while supporting wider teams Calm under pressure with strong prioritisation skills

Security and Eligibility:

Must be eligible to work in the UK Must be able to obtain and maintain UK security clearance (BPSS minimum)

Benefits:

A role with genuine responsibility and progression potential. 20 days holiday + bank holidays (increasing with length of service) Cycle to work scheme Competitive Salary up to 40,000
Job Types: Full-time, Permanent

Pay: Up to 40,000.00 per year

Benefits:

Additional leave Cycle to work scheme Free parking On-site parking Referral programme
Application question(s):

How many years' experience do you have in a commercial, contracts, or senior administrative role? Have you worked in a regulated or compliance-driven environment (e.g. defence, government, aerospace, engineering, financial services)? Do you have experience validating supplier or subcontractor invoices against contracts, purchase orders, or agreed rates? Are you eligible to work in the UK and able to obtain UK security clearance (BPSS minimum)? Do you have experience working with MoD, government, or public sector contracts?
Work Location: In person