Job Description

Job description

We are seeking a motivated and detail-oriented Commercial Assistant to join our team, supporting the delivery of our commercial activities. You will play a key role in the administration and coordination of contracts, bids, supplier management and client engagement under the guidance of the Finance Manager.

We are a well-regarded, close-knit team, of talented subject matter experts, renowned for our ability to deliver. Our ethos is focused on customer satisfaction, equity, teamwork, support and development, and engendering a healthy home/work life balance.

The role is on-site at the SQEP offices at the Bristol and Bath Science Park, with flexibility to work up to two days per week from home. The role is a full-time position, however we would be open to a part-time arrangement for the right applicant.

Responsibilities

Support the preparation and submission of bids, tenders and proposals, ensuring accuracy and compliance with client requirements.

Assist in reviewing, drafting and managing contracts with clients, partners and suppliers.

Monitor and update commercial records including contract registers, supplier agreements and pricing schedules.

Support financial modelling and pricing activities in collaboration with the Finance Assistant.

Provide administrative and reporting support to ensure projects are delivered to commercial and financial targets.

Assist in procurement processes, including supplier selection, onboarding, and compliance checks.

Liaise with project managers and delivery teams to track project performance, costs and profitability.

Assist with account management, including maintaining accurate client records, processing invoices, monitoring payment status, and supporting credit control activities.

Act as a first point of contact for client account queries, escalating issues as necessary to the Finance Manager.

Support the development of strong client and supplier relationships through timely communication and professional account administration.

Help identify and mitigate commercial risks by escalating issues promptly.

Ensure compliance with company policies, legal and regulatory requirements in all commercial activities.

Experience & Skills

Essential

Minimum 2 years' experience in a commercial, contracts, or administrative role.

Experience in account administration, including invoicing, payment tracking and supporting credit control.

Strong organisational skills with excellent attention to detail.

Confident communicator, able to liaise with colleagues, suppliers and clients.

Good working knowledge of Microsoft Office (Word, advance Excel skills, Outlook, PowerPoint).

Numerically literate, comfortable with analysing costs and pricing.

Desirable

Experience in bids, tenders, or procurement administration.

Familiarity with contract management or financial systems (e.g. SAGE).

Knowledge of accounts receivable/payable processes.

Understanding of project-based businesses (consultancy, engineering, or professional services).

Exposure to basic financial reporting or account reconciliation.

Personal Attributes

Proactive and resourceful with a willingness to learn.

Strong teamwork and collaboration skills as well as on own initiative

Ability to manage competing priorities and meet deadlines.

Professional, confidential and customer-focused approach.

Excellent presentation and communication skills

Accuracy in reporting detailed financial information

A DBS and Security Clearance check will be required for this role.

What We Offer You

Excellent salary

Annual profit related bonus

Pension contributions

Death in Service

30 days paid holiday plus 8 Bank Holidays per year

Private medical and dental insurance

Death in service

Support to professional registration and payment of fees

IT and phone to support remote-working

Cycle to work scheme

Electric Vehicle salary sacrifice scheme saving up to 40% on a brand new vehicles

Flexible working

Diversity & Inclusion:

We are committed to attracting and developing the best talent available regardless of race, gender or any other protected characteristic and creating an inclusive place to work.

SQEP Ltd really do live our company values, we are an equal opportunities employer and welcome applications from all sections of the community. As a signatory to the Armed Forces Covenant, we consider for interview all UK military veterans, reservists and their families. Within the context of Reserves and military family's employees, flexible support to mobilisations and training/ deployment, injury or during bereavement is also available and, also, additional leave allowance where applicable.

Job Types: Full-time, Permanent

Pay: 32,000.00-37,000.00 per year

Benefits:

Additional leave Casual dress Company pension Cycle to work scheme Enhanced maternity leave Enhanced paternity leave Free parking On-site parking Private dental insurance Private medical insurance Sick pay
Work Location: In person