Job Description

COMMERCIAL ASSISTANT

Salary: 30,000 - 35,000 per annum

Working Hours: Permanent, Full Time, 37.5 hours per week, Monday to Friday between 9:00am and 5:00pm

Location: Hybrid/ Churchill Hospital, Oxford, OX3 7LE

G4S Facilities Management we have an exciting opportunity for a Commercial Assistant to join our team on a full-time, permanent basis.

We are looking for a hardworking and dedicated individual to provide essential administrative and commercial support across our portfolio of Oxford PFI contracts. This role requires a strong emphasis on maintaining strict adherence to our contractual reporting obligations, as well as prioritizing Health, Safety, and Environmental (HSE) standards. You will be a key contributor in promoting the values of effective communication throughout G4S.

Core Responsibilities :

Data Analysis and Performance Management

Process Improvement Support:

Assist the Performance and Quality Manager in the development, production, and implementation of process improvements and enhancements.

Data Interrogation and Reporting:

Run and interrogate reports, demonstrating the ability to understand and accurately interpret the meaning of large volumes of data.

Trend Analysis

: Conduct trend and behavior analysis, creating accurate and actionable insights for management.

Contract Knowledge and Compliance

Contract Expertise:

Become the primary point of contact for contract knowledge, with specific expertise concerning the Payment Mechanism and service failure events.

Variations Management:

Manage and execute the complete administrative process for variations across the Oxford PFI contracts.

Stakeholder Liaison and Communication

Client Reporting:

Lead the preparation and delivery of professional reports for client review.

Relationship Building:

Establish and maintain strong working relationships with team members and internal/external stakeholders.

Documentation:

Competently take detailed minutes and notes for both internal and external meetings.

Comprehensive Administrative Support

General Administration:

Provide comprehensive administrative support to the Oxford PFI contracts, including the compilation of letters, development of the filing system, and the effective management of shared drive materials.

Logistics & Office Management:

Handle essential office duties such as booking meetings, ordering uniforms & PPE, and arranging parking permits.

Essential requirements :

Possesses sound knowledge and operational experience with essential IT systems, including both the Microsoft Suite (Word, Excel) and Google Workspace. Maintains a flexible approach to work and demonstrates strong ability to collaborate effectively as a team player. Essential experience in a proven administrative support role, demonstrating the ability to manage complex tasks and priorities. Highly organised, reliable, and conscientious, maintaining exceptional attention to detail in all work. Able to successfully manage a high volume of work while meeting varying deadlines. Proven ability to compile professional reports and the competency to take accurate minutes and notes Experienced in working collaboratively with individuals at various organisational levels.

Benefits

While working for G4S, you are entitled to a number of benefits and offers from G4S partners and other organisations, from employee assistance provided through WeCare, to RAC cover and so much more, including the below;


25 days holiday plus bank holidays. Progression, training and development catered to you. Refer A Friend incentives. Company pension scheme with employer contributions. G4S Life Assurance Scheme. Subsidised healthcare plan. Charity work- Match-IT and Payroll Giving. Confidential Counselling Services. 24/7 support specialising in health and medical. Discounts on high street shops and brands including several leading high street brands, retailers and travel suppliers.

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