Job Description

Job Overview

We are seeking a Commercial & Environmental Coordinator to join our Contracts team, The postholder will provided administrative support to the Commercial and COntracts function and will undertake client facing environmental works. This role requires strong analytical skills, effective communication, an ability to draft documents to a high standard for client consumption and strong attention to detail.

Responsibilities

Environmental

Analysing client design instructions in order to draft and prepare a scope of environmental works for the Design Manager and Design team including: shape files; Easting and Northing coordinates; Determination of the appropriate environmental searches necessary to allow production of the design Requesting commercial quotes as necessary e.g. for environmental searches and agreeing the most cost effective supplier Produce the environmental design output for the WFS Design team and client. Attends client offices and meetings and provide advice and take notes as necessary. Attend site walks and record and offer advice as necessary to WFS Design team.

Pre-Contracts

Folder Management and Organisation

Ensure project folders are in the correct location based on status of projects Ensure master list is reflective of folder locations Create and maintain folders for new opportunities Complete Bid/No Bid/ Tender summary forms and schedule review meetings Maintain Bid/No Bid/Tender folders
Trackers

Ensure Weekly Opportunity tracker sheet is updated for regular review Regularly review appropriate portals to see if any new opportunities are available and advise Pre Contracts Manager accordingly. Requests for Information/Pre-Qualification Questionnaires Assist in gathering information from internal stakeholders required to answer RFI/PQQ Tenders Organizing meetings as necessary to support internal reviews and submission deadlines Assist with tender administration including preparing proposal documents and deliverables
Subcontract Enquiries

Issue, send and receive subcontractor enquiries. Liaise with external and internal stakeholders to obtain required quotes and information Ensure quotes are recorded in reference sheet for future use Ensure any rate schedules are renewed periodically
Proposals

Prepare simple proposals ready for review/issue (surveys/resource etc.) Record issued proposal details in relevant trackers
Purchase Orders

Monitor PO receipt so handover can take place to delivery teams Prepare handover documents and schedule meeting
Plant

Review completed projects to confirm latest plant charges Send out enquiries for Plant rates required on jobs

General Commercial Administration

Managing and maintaining databases as required. Providing administrative support as required. Any other reasonable duties as requested by WorkFlow Services.

Experience

and Education

Degree level education in Environmental Science or other relevant subject General education to A-level grades BBB or above, or equivalent. Previous experience within commercial or contracts (desirable). Strong attention to detail. Able to draft documents to a high standard for client consumption. Excellent numeracy skills. Excellent written and oral communication skills. Proficient knowledge of Microsoft Office package. Able to closely follow and enforce Company policy and procedures.. Excellent organisational skills with the ability to manage multiple projects simultaneously while meeting deadlines. Strong interpersonal skills, enabling effective collaboration across various teams within the organisation.
Job Types: Full-time, Permanent

Pay: 26,208.00 per year

Additional pay:

Bonus scheme
Benefits:

Company pension On-site parking
Schedule:

Monday to Friday
Education:

Bachelor's (required)
Work authorisation:

United Kingdom (required)
Willingness to travel:

25% (required)
Work Location: In person

Reference ID: Commercial & Environmental Coordinator