Job Description

Commercial Events Coordinator
16,871 - 18,851 per annum based on an FTE of 25,307 - 28,277 per annum
A minimum of 25 hours per week
Permanent
About the Role

• Coordinate a diverse portfolio of events, ensuring they are delivered to a consistently high standard and within agreed timelines.
• Work collaboratively with internal teams and external suppliers to ensure each event runs smoothly and efficiently.
• Provide professional and consistent support during events, including occasional evening and weekend commitments.
• Oversee event budgets, contracts and invoicing, maintaining accurate financial and administrative records.
• Support the development and implementation of event policies, guidance and best practices across Hartpury.
• Maintain effective event management systems and reporting tools to ensure smooth operations and continuous improvement.
• Promote the Event Services function externally, encouraging, cost-effective, high quality and strategically beneficial events at Hartpury.
• Uphold the highest standards of safety, compliance and inclusivity in all aspects of event planning and delivery.

About You

• Proven client-facing experience, working with a range of stakeholders
• Excellent organisational skills, with the ability to manage multiple projects and priorities simultaneously
• Strong communication skills, with confidence in liaising at all levels
• The ability to work independently, taking ownership of projects from planning through to delivery
• Proficiency in relevant event management systems and software
• A professional and flexible approach, with a strong commitment to teamwork and collaboration

We offer a fantastic package of including:

• Hybrid working arrangements with blended approach of office and home working
• 25 days annual leave entitlement plus bank holidays rising to 30 days with length of service (Pro-rata)
• Wellbeing support including our Employee Assistance Programme
• Generous pension scheme (LGPS)
• Employee Discounts Scheme
• Onsite fitness facilities
• Cycle to Work Scheme
• Support for continuous professional development
• Flexible working opportunities available
• Enhanced maternity, adoption and paternity leave

About Us
Hartpury University and Hartpury College are among the UK's leading specialist education providers in agriculture, animal, equine, sport and veterinary nursing. Located in Gloucestershire, Hartpury University and Hartpury College sit side-by-side on a beautiful 360-hectare campus. We provide world-class facilities to more than 4,500 university and college-level students studying undergraduate and postgraduate degrees, A-levels and diplomas, as well as undertaking industry research. The University is rated top 10 in the UK for Teaching Quality (The Times and Sunday Times Good University Guide 2025) and has 97% graduate employability, whilst the College is rated Ofsted Outstanding in all areas. A passionate and innovative business culture and exceptional support networks make Hartpury an ideal career choice.
Hartpury is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We particularly welcome applicants that we are underrepresented in, including those from ethnically diverse backgrounds, LGBTQI+ communities, and those living with disabilities. As part of our commitment to equality, diversity and inclusion we offer a range of inclusive policies, flexible working arrangements and a multi-faith space to support staff from different backgrounds. To find out more about our commitment to Equality, Diversity and Inclusivity, please click .
We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.
Click the button below to apply online or telephone (01452) 702135 to request documents by post.
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The closing date for receipt of applications is 4th January 2026
Interviews will be held on the W/C 12th January 2026
We reserve the right to close this vacancy before the specified closing date should we receive sufficient applications or in order to respond to business needs. In order to avoid missing an opportunity to apply please submit your application as early as possible.
Candidates must be able to demonstrate their eligibility to work in the UK.

Skills Required