Job Description

Commercial & Finance Operations Coordinator

Derby (East Midlands)

|

Full-Time

|

32,000 - 37,000 per annum

Company Overview

We are a

reputable main contractor

specialising in the

social housing sector

across the East Midlands.

Our work focuses on improving homes and communities, delivering high-quality repairs, refurbishments, and planned works to enhance residents' quality of living. We are a growing, well-structured business with a strong reputation for reliability, safety, and service excellence.

As part of our continued growth, we are looking for an experienced and organised

Commercial & Finance Operations Coordinator

to play a central role in supporting our finance, commercial, and administrative functions.

About the Role

This is a

key administrative and coordination role

covering three main areas:

Accounts & Finance

- core day-to-day processing and reporting

Commercial Support

- pricing, tendering, and supply chain admin

HR Administration

- recruitment and personnel admin (desirable)
You'll work closely with the Managing Director, Senior QS, and Operations team, ensuring financial accuracy, smooth commercial processes, and well-maintained HR records.

Key Responsibilities

Accounts & Finance Administration

Process purchase ledger invoices, matching to delivery notes/POs, coding, posting, and reconciling supplier statements. Maintain invoice approval logs and ensure accurate, timely processing. Manage CIS records and issue CIS statements. Prepare and submit

HMRC returns

(CIS, VAT) accurately and on time. Support payment runs, update payroll sheets, and manage credit control. Reconcile expenses, timesheets, and payroll journals. Maintain financial trackers and assist with management accounts preparation. Support year-end audit preparation and provide documentation to external accountants. Ensure all ledgers and reports are reconciled and filed.

Commercial Administration

Assist with tender submissions, including formatting packs, uploading to portals, and tracking deadlines. Collate supplier and subcontractor quotes for comparison schedules. Maintain rate libraries, pricing databases, and commercial trackers. Support with basic take-offs, BOQs, and cost comparison exercises. Raise and issue sales invoices and assist with CVR (Cost Value Reconciliation) updates. Track variations and change orders, maintaining registers accurately. Manage subcontractor onboarding packs, including insurance and compliance documents. Update Builders' Profile / Constructionline / PQQ platforms and ensure supplier information is current.

HR Administration

Support recruitment administration: job adverts, interview scheduling, candidate communication. Prepare offer letters, contracts, and induction documentation. Maintain personnel files, HR trackers, and annual leave records accurately. Coordinate inductions and book training sessions; track qualification expiry dates. Schedule probation and performance review meetings. Assist with maternity/shared leave, TUPE, redundancy, and bonus scheme documentation. Ensure GDPR compliance in all HR record management.

Experience, Qualifications & Skills

Essential:

Demonstrable experience in accounts administration, including purchase ledger, CIS/VAT returns, credit control, and payment processing. Strong organisational skills and ability to manage daily, weekly, and monthly financial tasks accurately. Experience supporting commercial functions such as invoicing, pricing, and tender admin. Competent in Microsoft Excel and Office Suite. Confident managing multiple priorities and working independently.

Desirable:

Experience in the construction or commercial sector. Familiarity with CVRs, subcontractor compliance, and PQQ systems. Previous HR administration experience, including recruitment and onboarding support. Knowledge of ISO/QA systems and audit documentation.

What We Offer

Competitive salary:

32,000 - 37,000

Opportunity to join a reputable and growing main contractor with a strong regional presence. A varied role with genuine responsibility across finance, commercial, and admin functions. Supportive team culture and professional development opportunities.

Apply now

to join a company making a real impact in communities across the East Midlands, and help us strengthen our commercial and finance operations.

Apply by sending your

CV

to

careers@grattonconstruction.co.uk

Job Types: Full-time, Permanent

Pay: 32,000.00-37,000.00 per year

Benefits:

Additional leave Company pension Free parking On-site parking Private medical insurance
Work Location: In person