Job Description

Our client, a reputable and expanding law firm in Coventry, are looking for a Commercial Property Legal Secretary to join their dynamic property department. This is a fantastic chance to utilise your administrative expertise, support skilled solicitors, and make a tangible impact in a friendly, fast-paced office environment that champions professional growth and team wellbeing.
Salary: 25,000 - 30000 depending on experience in field; Hours: 09:00am to 5:30pm, Office-Based, Permanent Role.
Location: Bury Office.
Commercial Property Legal Secretary - Key Responsibilities

• Provide comprehensive secretarial and administrative support to the commercial property team, including property solicitors and fee earners.
• Prepare and assist with commercial property documents, contracts, leases, reports, and correspondence in accordance with legal standards.
• Manage digital dictation, audio typing, and the production of legal documents to a high level of accuracy and confidentiality.
• Coordinate and book appointments, manage diaries, schedule meetings, and arrange conference calls for the property team.
• Liaise directly with clients, agents, lenders and third parties, maintaining a high standard of customer service at all times.
• Assist with the submission of Land Registry applications, Companies House filings, and completion of SDLT forms when required.
• Open and close files, ensure all documentation is filed correctly, and update records using the firm's case management system.
• Monitor deadlines, chase outstanding documents, and proactively support the property department to ensure smooth and timely completion of matters.
• Contribute positively to the commercial property team, fostering a culture of collaboration, efficiency, and exceptional client care.

Essential Skills & Experience for a Legal Secretary in Commercial Property

• Previous experience as a legal secretary, preferably within a commercial property or real estate legal team.
• Excellent administrative and organisational skills with the ability to prioritise tasks and manage workload efficiently.
• Strong written and verbal communication skills, able to present information clearly and professionally to colleagues and clients.
• High level of attention to detail and accuracy when preparing legal documents and correspondence.
• Proficient in Microsoft Office, digital dictation systems, and legal case management software.
• Proactive approach to problem solving, with the ability to work both independently and as part of a close-knit team.
• Committed to maintaining confidentiality and compliance at all times.
• A positive attitude and a willingness to contribute to a collaborative and supportive working environment.

Why Join This Commercial Property Law Firm?

• Be part of a forward-thinking firm renowned for its supportive, team spirit, learning culture and investment in its people.
• Work closely with expert commercial property solicitors on a variety of challenging and interesting property matters.
• Real opportunities for skill enhancement, training, and ongoing career development in the legal sector.
• Enjoy a modern office environment, competitive salary, and excellent benefits.
• Rewarding and stable role with the chance to make a difference in a busy commercial property law department.

Skills Required