Job Description

Chigwell & Hainault Synagogue 22.5 hours per week 29,700 pro rata (actual c. 19,092)

Make a Real Difference at the Heart of Our Community

We're looking for a proactive, people?centred Community Administration Assistant to help deliver a best?in?class experience for our members and visitors. You'll be the friendly, efficient first point of contact in the synagogue office--supporting membership, communications, finance/HR administration, and life?cycle events alongside our Executive Community Manager, Rabbinic team and lay leaders.

Your Impact

Office & Member Support

Be the welcoming first contact: phones, email and in?person queries--responding promptly, courteously and effectively. Maintain the synagogue diary, manage correspondence and mailings; coordinate deliveries and visitors; order supplies and resources. Ensure information is handled and stored correctly in line with US byelaws and data/privacy requirements.

Membership & Community Engagement

Assist prospective members through the joining process; keep membership records accurate and up to date. Support life?cycle moments (Bar/Bat mitzvah, weddings, bereavements) with care and professionalism; maintain the Yahrzeit register and reminders.

Communications & Marketing

Support the production of engaging content for screens and social media using tools such as

Canva

/

Ablesign

; support the production of the weekly newsletter when required.

Finance & HR Administration

Be responsible for processing payments, direct debits and banking; issue and reconcile invoices; track subscriptions and follow up on arrears and assist with debtor collection. Manage expense claims and purchase payments, support CST grant administration and event income reconciliation.

Facilities Coordination

Oversee bookings for halls/functions, arrange set?ups, security and cleaning; support building contracts/utilities as directed. From time to time, attend functions and events in the events in the absence of the ECM.

Continuous Professional Development

Take a proactive approach to your own learning and attend training as appropriate.

What you will bring

A genuine commitment to excellent customer service and community care. Strong administration skills and meticulous attention to detail across data, diaries and documents. Being tech savvy: Confidence with Office 365 and digital tools like Canva, or social media platforms. A level of numeracy competence in line with the finance responsibilities Clear, friendly communication and the ability to prioritise in a busy office. A collaborative approach, comfortable working with staff, lay leaders and volunteers. Understanding of synagogue life and Jewish community events (helpful, not essential).
The United Synagogue is committed to safeguarding and promoting the safety and welfare of children and vulnerable adults. Successful applicants will be required to provide a self-disclosure once shortlisted and subject to an enhanced DBS check within the recruitment process.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

United Synagogue charity number: 242552

Closing Date :

15-Feb-2026

Salary :

29,700.00 Pro Rata

Contract Status :

Part Time

Contract Sub Status :

Permanent

Location :

Chigwell & Hainault

Vacancy ID :

012622