Job Description

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Description

To provide assistance to the Assistant Company Secretary and the Company Secretarial team as a whole in the delivery of high quality, professional company secretarial and corporate governance services to the business and to ensure a smooth operation of the Group and client's board and committee meetings. Be a team player and work closely with the Company Secretarial Assistant, providing cover in their absence.###

Your New Role

Working with the Company Secretarial team to schedule meetings, manage the CoSec calendar, and issue reminders for meeting papers to be submitted to the team. Book meeting rooms, order refreshments, organise attendance arrangements, and acting as the point of contact for related director/ member/ attendee queries (including IT access). Assist with the initial preparation of template agendas and other template documents involved in Board & Committee meeting support and maintain meeting attendance records. Assist with requesting and following up meeting papers and creating meeting packs. Filing contracts and signed minutes in accordance with Asta's procedures. Assist with updating the library of appropriate policies and procedures to achieve compliance with relevant regulatory and legal requirements and monitor adherence to the procedures. Provide administrative support to the team, as may be required from time to time. Provide cover for any team member in their absence if requested (which may include attending and minuting meetings) and provide assistance to other members of the team during busy periods Monitor enquiries and requests for support on any company secretarial or governance matters addressed to the CoSec team, forwarding these to CoSec Team members or responding where appropriate. (i) File and locate contracts for all Asta CoSec entities or any other documents on the document retention system on the shared drive; iii) maintain the contracts register; iv) act as liaison between Syndicate clients and internal legal team in responding to NDA queries. Prepare documents for filing at Companies House using Diligent Entities. Undertake any project work as requested by the Assistant Company Secretary. Assist the Assistant Company Secretary in maintaining good corporate governance for the Group including maintaining meeting attendance records, and reviewing/updating terms of reference and policies and procedures for Group companies as requested.


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What You'll Bring to the Role

Key personal skills

Good interpersonal skills - friendly and approachable with the ability to deal with colleagues and clients at all levels in a professional and diplomatic manner Demonstrable commitment to development of professional Company Secretarial career Self-starter - able to display initiative and work with a degree of autonomy Strong organisational and writing skills and attention to detail Integrity and discretion Flexible and team player Analytical - the confidence to question where appropriate in order to reach the core issue

Key technical skills, knowledge and professional qualifications

Progressing, about to embark or completed ICSA Professional Programme Good working knowledge of company secretarial "bread and butter" issues - (procedures for annual returns, appointment and termination of directors, issues and transfers of shares, directors and shareholder resolutions). Broad awareness of the Companies Act 2006, FCA/PRA and Lloyd's regulation and corporate governance Knowledge of Blueprint, Sharepoint and Diligent Strong working knowledge of all Microsoft Office packages, particularly Word


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Benefits

Davies are committed to being a diverse and inclusive workplace. We welcome candidates of all genders, gender identity and expression, neurodiversity, sexual orientation, disability, physical appearance, body size, race, age, nationality, and belief (or lack thereof).Join us and enjoy our ever-evolving benefits, including but not limited to: Reward platform - discounts for over 800 retailers 25 days holiday (rising with service) Well-being centre Recognition programme Family friendly employer Pension - company contribution at 10% Life Assurance (10 x basic salary) Private medical with an annual health check Development, training, and professional qualification Employee volunteering programme


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About Asta

We are a specialist professional services and technology firm, working in partnership with leading insurance, highly regulated and global businesses.



We help our clients to manage risk, operate their core business processes, transform and grow. We deliver professional services and technology solutions across the risk and insurance value chain, including excellence in claims, underwriting, distribution, regulation & risk, customer experience, human capital, digital transformation & change management.



Our global team of more than 8,000 professionals operate across ten countries, including the UK & the U.S. Over the past ten years Davies has grown its annual revenues more than 20-fold, investing heavily in research & development, innovation & automation, colleague development, and client service. Today the group serves more than 1,500 insurance, financial services, public sector, and other highly regulated clients.