Job Description

Description

Are you an experienced Company Secretary with a passion for governance, compliance, and driving best practices at board level? We're looking for a proactive and detail-oriented individual to join our team and play a key role in shaping our corporate governance framework.

As Company Secretary, you will provide strategic support to the board and senior leadership, ensuring compliance with legal and regulatory requirements. You'll be responsible for managing Board and Committee operations, maintaining statutory records, and collaborating on key governance projects.

Key Responsibilities

Board and Committee Management:Scheduling of Board and Committee meetings Draft comprehensive agendas for board and committee meetings. Collation and timely distribution of meeting packs and papers Ensure accurate minutes and matters arising are maintained and circulated in a timely manner Manage timeframes for reporting and distribution of papers to key stakeholders. Effectively manage and follow up on action items arising from meetings. Handle other associated administrative duties as required. Delivering Board and Committee onboarding training



Compliance:Collaborate with the Head of Compliance to ensure adherence to regulatory requirements and obligations under the Companies Act. Support the oversight and development of the governance framework, providing assistance as needed.



Company Secretarial Projects:Assist in relevant company secretarial projects, including board evaluation processes, skill matrix, training and reviews of reserved matters, conflicts of interest and terms of reference.



Legal and Regulatory Compliance:Stay informed about changes to company law, relevant regulatory requirements, and best practices in corporate governance.


Companies House Submissions:Draft and file submissions with Companies House in a timely and accurate manner, including confirmation statements, annual accounts and director appointments / resignations.


Share Capital and Company Resolutions:Update share capital records for the organisation's companies. Draft and circulate company resolutions as required.


Maintenance of Company Registers:Maintain accurate and up-to-date company registers, including those of affiliated Group companies.



FCA's Conduct Rules:Ensure compliance with the FCA's Conduct Rules.


Risk Management and Control Environment:Support the maintenance of a robust control environment within the business area. Ensure the effective design and operation of controls. Identify risks, risk events, and issues, and report them promptly.



Participate in risk management activities as required.

Skills, Knowledge & Expertise

Significant experience in a Company Secretary or senior compliance role
Experience working within PRA and Lloyd's of London regulated environments.
Ability to work independently with limited supervision and as part of a team

Ability to respect the need for discretion and handle confidential information
Good communication skills, both orally and in writing
Good working knowledge of MS Office applications
Good attention to detail, particularly with regard to the presentation of work
Ability to prioritise and work to strict deadlines

Demonstrates behaviours aligned to the PoloWorks PRIDE values:Pioneering - we don't stand still Responsible - We do the right thing Inclusive - we all play a role Delivery Focussed- we provide services we are proud of Empowering - we equip people to be their best

Job Benefits

As well as a competitive salary, discretionary annual bonus, and 25 days of annual leave (with the option to buy more), you will also get an excellent benefits package, including flexible, hybrid working, private health insurance, life assurance, income protection, enhanced pension contributions, and occupational maternity and paternity pay.

You will also have access to company volunteering days, an employee assistance programme with retail discounts and savings, a generous employee referral scheme, regular sports and social events, and free Cheltenham bus travel.

About PoloWorks

PoloWorks is the leading provider of UK-based support services to the insurance market. We have built a strong reputation as dedicated and dependable experts in our field. We pride ourselves on our ability to be flexible, responsive, and knowledgeable.
As a leading service support company and turnkey managing agency, our clients choose us because our staff not only have the expertise but also a profound affinity with their business challenges. Our mission is to support, inspire, and develop the insurers of today and tomorrow.


Our clients, whether digital start-ups or well-established organisations, rely on the PoloWorks team to develop and strengthen their businesses. Our clients' goals are our goals. As such we design and deliver bespoke solutions to their specific business challenges.

With offices located in both London and Cheltenham, PoloWorks is poised for ambitious growth, presenting thrilling opportunities for those who join us on the next phase of our journey. By becoming part of our team, successful candidates will be joining a business recognized as a Great Place to Work Certified organisation, and honored with awards for Best Workplaces for Women and Best Workplaces in Financial Services and Insurance.

It's our mission to unleash the potential in every team, and we know that teams perform best when they are diverse and every team member feels that they belong. It is the unique contributions of all PoloWorks colleagues that drive our success, and we are committed to building an inclusive culture where everyone is empowered to do meaningful work and are recognised for their efforts. To that end, we are committed to providing an environment free of discrimination for everyone.