Job Description

Job Advert


We are seeking an Administrative Assistant to join us on a fixed-term basis (9-12 months maternity cover) to support our compliance team.


The Compliance Administrator will provide essential administrative support to ensure the company meets statutory, regulatory, and internal compliance requirements across repairs and maintenance services. This role is critical in maintaining accurate records, monitoring performance, and supporting audits to safeguard the organisation's reputation and service delivery standards


This role involves handling a variety of tasks including scheduling, correspondence, data entry, and assisting team members with day-to-day activities

Key Responsibilities

Prepare and edit documents, reports, and presentations for gas, electrical, fire safety, asbestos, legionella, and other statutory checks. Track certifications, insurance, and accreditations to ensure validity. Support internal audits and inspections by preparing documentation and reports. Manage compliance databases and systems, ensuring data accuracy and timely updates. Log and monitor remedial works following inspections, ensuring timely completion. Raise Purchasing Orders Carry out compliance administration tasks in relation to Fire Risk Assessments. Handle incoming calls, emails, and other communications professionally. Maintain filing systems (electronic and physical) for easy retrieval. Support teams with planning and administrative tasks as needed. Ensure compliance with company policies and procedures.

About you

Strong administrative background, ideally within housing, repairs, or facilities management. Knowledge of compliance requirements in property maintenance (gas safety, electrical testing, fire safety, etc.) preferable, or willingness to learn. Proven experience as an administrative assistant or similar role in a busy office environment. Proficiency in MS Office Suite (Word, Excel, Outlook, Teams, Sharepoint). Strong organisational and time-management skills. Excellent written and verbal communication abilities. Ability to handle confidential information with discretion. Experience maintaining records and databases with high accuracy. Solutions focussed and multitasking abilities. Familiarity with compliance processes in housing, property maintenance, or facilities management Customer service orientation. Adaptability in a fast-paced environment.

Working arrangements

Salary: 26,000 per annum

Location: Dagenham

Contract Type: 9-12 Month FTC (maternity cover), full-time.

Hours: 36 hours per week, Monday - Friday.

About us

BD Group is a facilities services company, providing a range of services for public and private sector clients currently across London and the Southeast, with aspirations to broaden our geographies over time. Our mission is to help communities live, work and grow to fulfil their potential through the delivery of safe, high-quality facilities management services based on our unique understanding of local needs.

Benefits

In addition to an attractive salary, our benefits package includes:


? Heart Hub rewards, perks & benefits platform!


? Group Life Assurance


? Pension Scheme


? Paid Holidays


? Family Friendly Policies making work-life balance achievable


? Health & wellbeing support including an Employee Assistance Programme (EAP)


? Free on-site parking and access to park amenities


? On site cafe (with discounts available via our app)


? Career development and training


? A GREAT TEAM!



Ready for a new challenge? Click apply today and submit your CV and complete our short application form. if you're interested in joining our team,