Job Description

Overview

We are seeking a part-time

Compliance Administrator

to support our Registered Manager and wider governance team with the administrative tasks that underpin regulatory compliance. This role will involve maintaining up-to-date records, tracking staff training and documentation, organising audit materials, and assisting with the smooth running of our compliance systems. It's an ideal position for someone highly organised, discreet, and detail-focused, looking to contribute to a values-led healthcare provider delivering high-quality ambulance and medical services.

Duties

Administrative Support for Compliance

Maintain and update compliance-related registers (e.g. training, DBS, policy log, incident tracker) Organise and file evidence required for CQC, ISO 9001, and NHS contract compliance Schedule and minute governance meetings, audits, and compliance reviews Assist with compiling documentation for external audits, inspections, or contract reviews

Training and Personnel Compliance

Monitor training completion rates and assist with booking internal or external training Keep staff compliance files organised and audit-ready in conjunction with HR.

Policy and Document Management

Support the review schedule for policies and procedures, flagging upcoming review dates Upload and maintain current versions of policies on internal systems (e.g. SharePoint, staff portal) Track staff acknowledgements and access logs for new or updated policies

Incident and Governance Record-Keeping

Log incidents, complaints, safeguarding concerns and compliments into designated registers Ensure timely collation of supporting documentation and escalation to the relevant lead Assist with producing basic reports or summaries from compliance logs

General Administrative Duties

Respond to internal queries relating to compliance records or document access Liaise with operational teams to chase missing paperwork or updates Maintain confidentiality and professionalism when handling sensitive information

Experience

Previous experience in an administrative or clerical role Strong organisational skills with a high level of attention to detail Confident using Microsoft Office (particularly Excel, Word, and Outlook) Experience handling sensitive or confidential information Ability to prioritise workload and meet deadlines with minimal supervision

Desirable:

Experience working in a healthcare, social care, or regulated environment Familiarity with compliance, quality assurance, or audit processes Understanding of Care Quality Commission (CQC) standards or ISO 9001 (training will be provided if needed) Experience using document management systems or staff compliance trackers (e.g. SharePoint, HRIS, etc.)
If you are a motivated individual looking to contribute to a dynamic team while developing your administrative skills, we encourage you to apply for this exciting opportunity.

Job Type: Part-time

Pay: 17,340.75-26,471.51 per year

Expected hours: 20 per week

Benefits:

Company pension Free parking On-site parking
Work Location: In person

Reference ID: WMS1020