Job Description

We are looking for a Contracts Bid Manager who will be responsible for managing and overseeing the preparation and submission of competitive bids in Civils. The Contracts Bid Manager will also contribute to bid strategy development, manage client expectations, and drive the focus on winning new contracts. Contracts Bid Manager will work efficiently and manage the Civils estimating team within Moore Concrete, striving to achieve the company's vision statement and maximise sales opportunities to achieve sales and gross profit targets.

Key Duties include:

Bid Management:

Lead the preparation and submission of bids and solutions for Moore Concrete contracts and tenders, ensuring high-quality, timely, and compliant submissions.

Manage the end-to-end bid process, including opportunity identification, bid/no-bid decisions, proposal development, and final submission.

Develop and maintain a detailed bid schedule and manage timelines to ensure all milestones and deadlines are met.

Arrange all internal governance sign off sessions and pre-brief relevant stakeholders in advance of each session.

Drive sales performance and achieve revenue targets in the civil engineering and construction materials sector.

Build and maintain strong relationships with clients, contractors, and key stakeholders within the civil engineering industry.

Identify and develop new business opportunities, expanding the customer base and strengthening the company's position in the market.

Work closely with internal teams and logistics to ensure customer satisfaction and seamless delivery of services.

Proposal Development:

Work with key internal stakeholders (Directors, Senior Team, Finance, HR, etc.) to gather necessary information for bid proposals.

Draft, edit, and review high-quality, winning proposals that address client requirements and clearly articulate the company's value proposition.

Ability to enhance and drive efficiency and quality bid responses for each bid to provide a first pass answer frame for each quality question.

Coordinate the development of technical responses, pricing schedules, and commercial terms, ensuring that proposals are customised to reflect client needs.

Collaboration & Stakeholder Management:

Liaise with senior leadership, project teams, and external stakeholders to gather insights, feedback, and align on bid strategy.

Organise and lead bid review meetings with internal teams to ensure alignment and resolve any potential issues prior to submission.

Engage with clients during the pre-bid phase, attending meetings, and providing necessary clarifications during the proposal process.

Bid Strategy & Pricing:

Support the development of winning bid strategies, collaborating with the commercial team to determine optimal service delivery models and pricing strategies.

Conduct competitor and market analysis to inform bid strategy and differentiate the company's offering.

Ensure the proposal accurately reflects competitive pricing while maintaining the company's margin targets and service quality standards.

Risk Management & Compliance:

Identify and manage risks associated with bids, proposing mitigation strategies to ensure successful outcomes.

Ensure compliance with legal, contractual, and regulatory requirements in all proposals.

Collaborate with legal and commercial teams to review and finalise contract terms.

Post-Bid Activities:

Lead the response to any post-submission queries or clarification requests from clients.

Update the shared bid folder after each bid to ensure a live and evolving catalogue of draft quality responses which subsequently feed.

Update the shared case study library after each bid to ensure most accurate examples are available for future use.

Participate in presentations and negotiations with clients to secure contracts.

Assist in the transition and handover process once a bid is won, ensuring smooth integration with operational teams.

Experience and Qualifications:

Proven experience (5+ years) in bid management and Sales, ideally within the Civils management industry.

Strong project management skills, with the ability to manage multiple bids simultaneously and meet tight deadlines.

Excellent written and verbal communication skills, with the ability to develop clear, concise, and compelling proposals.

Experience in pricing strategy development and a good understanding of commercial contracts.

Ability to work collaboratively with cross-functional teams to gather information and align on bid strategies.

Strong organisational and time management skills, with meticulous attention to detail.

Proficient in IT and knowledge of ERP system and updating customer portals.

Knowledge of Civils management services and industry trends is a plus.

Competencies:

Strategic Thinking: Ability to align bid responses with broader business objectives.

Results-Oriented: Committed to delivering high-quality outcomes and meeting KPIs.

Leadership: Capable of leading cross-functional teams and managing stakeholder relationships.

Continuous Improvement: Proactively seeks to enhance processes and submission quality.

Digital Mindset: Embrace and promote the use of digital tools (Microsoft 365) to drive efficiency in bid preparation and submission processes.

Collaboration: Strong interpersonal skills, with the ability to engage and influence internal and external stakeholders.

Personal Attributes:

Self-motivated and able to work independently as well as within a team.

High level of attention to detail, with excellent analytical and problem-solving abilities.

Demonstrates integrity, accountability, and transparency in decision-making.

Resilient and adaptable to changing priorities and demands.

RESULTS KEY PERFORMANCE INDICATORS (KPIs)

Responsible for Civil Sales revenue

Enquiries recorded and are followed ( quoted per month, no. of enquiries followed up).

Maximise sales opportunities to achieve sales targets ( sales per month, no. of new accounts per mth).

Orders won at the best price to achieve/exceed the Gross Profit target (% margin expected).

Liaise with Planning, Quality/Technical, Despatch to achieve accurate delivery dates, ordering materials and accurate stock ( work in hand per mth, % orders despatched on time).

Person Specification & Essential Criteria :

Degree in Civil or Structural Engineering or equivalent experience.

5+ years of management experience, leading sales teams or similar.

Strong sales and estimating experience in the civil engineering/construction sector.

Ability to read drawings and bar schedules.

Excellent negotiation and communication skills.

Strong IT skills, including Microsoft Office and AutoCAD.

Proven leadership and team management experience.

Ability to work independently and as part of a busy team.

Excellent organisational and time-management skills.

Company Benefits:

30 days holidays (including stats)

Company Performance Related pay (PRP) scheme

Private Healthcare scheme

Company sick pay scheme

Employee Referral scheme

AXA Insurance discount

Cycle to work scheme

Pension scheme

Life insurance policy

Job Types: Full-time, Permanent

Additional pay:

Performance bonus Yearly bonus
Benefits:

Bereavement leave Canteen Cycle to work scheme Employee discount Financial planning services Free parking Health & wellbeing programme Life insurance On-site parking Private medical insurance Referral programme Sick pay
Schedule:

Flexitime Monday to Friday
Work Location: In person

Reference ID: CM/05/25