Job Description

RESIDENTIAL LEGAL ASSISTANT

WORTHING OR HOVE

SALARY DEPENDENT ON EXPERIENCE

Our well-established client is looking for a Conveyancing Assistant to join their residential conveyancing team, based at their Hove or Worthing office.





This is a fantastic opportunity to be part of a dynamic and forward-thinking legal firm as we continue to expand our department.

Key responsibilities

Document and correspondence preparation


Audio Digital Dictation and typing


File administration including maintenance of accurate client admin files both on SOS and hardcopy records (including file opening with correct level of risk identified and file closing procedures).


Diary management and arranging appointments


Handling a variety of property-related tasks, such as submitting search requests, ordering documents and processing applications for the transfers and mortgages through the Land Registry.


Administrative assistance with a range of forms including accessing HMRC website to complete stamp duty land forms, AP1s and lender exchange functions.


Manage the onboarding process for the new residential conveyancing clients from initial instruction through to the case handover.


Act as a single point of contact for the department for the end-to-end AML process including liaising with clients to obtain requited documentation and identification checks in line with regulations.


Maintain accurate and up-to-date records in case management systems.


Coordinate with conveyancers and admin teams to ensure a seamless client transaction.


Assist with drafting and sending out engagement letters and initial paperwork.


Identify opportunities to improve the onboarding experience and contribute ideas for process enhancements.

Key Skills and Experience

Previous experience in a legal or client- focused administrative role (ideally within Conveyancing)


Excellent communication and interpersonal skills


Strong attention to detail and high standards of organisation


Ability to work independently and as part of a collaborative team


Fast, accurate typing ability using digital dictation and audio systems


Knowledge of Land Registry procedures


Excellent communication skills and team player


Proactive, professional and friendly demeanour


Familiarity with case management systems and Microsoft Office Suite


* Understanding of GDPR and AML compliance is essential